Accounting & Operations Specialist
About The Position
CORDA Investment Management, LLC is seeking a detail-oriented, service-minded Accounting & Operations Specialist to support our internal financial operations and client service functions. This role sits within a registered investment advisory firm, and familiarity with the investment management or financial services industry is a plus. You will report to the Director of Finance and play a key part in ensuring the accuracy, organization, and efficiency of our day-to-day operations. We are looking for someone who is a proactive problem solver, takes ownership of their work, and enjoys contributing across both financial and operational areas of a growing firm.
Requirements
- 5+ years of experience in bookkeeping or accounting preferred
- Experience in financial services, wealth management, investment management, or a related field preferred
- Experience with QuickBooks preferred
- Experience with Tamarac or similar portfolio management systems preferred
- Experience with Salesforce preferred
- Experience with Excel preferred
- Strong attention to detail and organizational skills
- Proactive, solution-oriented mindset with a high level of accountability
- Ability to manage multiple priorities and follow through consistently
- Strong communication skills and client-service orientation
Responsibilities
- Support billing processes for management and tax services
- Perform QuickBooks data entry, including expenses and bill pay
- Review and summarize expenses for accuracy and reporting
- Assist with collections and follow-up on outstanding items
- Perform account reconciliations, including collections and payouts
- Support process of downloading and data reconciliation within portfolio management system
- Conduct proactive outreach to clients for scheduling and general check-ins (non-advisory, structured communication)
- Provide backup phone coverage and general client support as needed
- Coordinate events (client, prospect, and internal), including vendor research and logistics
- Assist with HR-related administrative tasks (onboarding, offboarding, benefits coordination, PTO tracking)
- Support and improve CRM (Salesforce) usage, including documentation, reporting, and data integrity
- Contribute to process improvement initiatives across operations
- Support new account setup from opening through trading
- Support estate account processing from notice through final settlement and fees
- Perform account terminations, to include all steps from closing accounts through fee settlement
- Perform data audits and clean ups within Salesforce and Tamarac, and follow-up on loose ends
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
