Accounting & Operations Assistant

Winter Services Inc•Cedar Rapids, IA

1d•Onsite

About The Position

The Accounting & Operations Assistant, reporting to the Controller, supports the accounting and operations function with a primary focus on assigned customer invoicing, credit card receipt entry, Sub-Contractor compliance, estimate entry, and operational accounting tasks. This role ensures accurate financial records, timely processing of transactions, and compliance with internal controls.

Requirements

1–3 years of accounting or bookkeeping experience (internships considered)
Experience with ERP systems (preferably NetSuite) and Microsoft Excel
Understanding of Accounts Receivable and Accounts Payable, General Ledger, and basic accounting principles
Experience with reconciliations, journal entries, and AP and AR
Strong attention to detail and accuracy

Nice To Haves

Coursework in Accounting

Responsibilities

Tovar Snow invoicing – must be done within 48 hours of event, also includes monitoring of Tovar Email.
Process and upload invoices to various third party billing sites – such as Service Channel
Entry of Credit card transactions to Netsuite
Backup AR Specialist with invoicing from Viaesys
Backup AR Specialist to cash application of daily deposits
Backup Junior Accountant with Accounts Payable tasks when needed
Subcontractor compliance – be sure we have current COI’s and contracts on file
Enter new Snow Contracts to Netsuite when awarded
Participate in a rotational on-call schedule during winter snow events per assigned schedule – This could be Monday-Friday either 5AM to 8AM or 5PM to 8PM, Weekends during 8AM-5PM
Special projects as assigned
Enter estimate details into Viaesys as given from Sales team
Assist operations team with adjusting schedules in Viaesys when needed
Answer incoming calls when needed