Accounting Officer

University of Illinois Chicago•Peoria, IL

4d•Onsite

About The Position

The Accounting Officer works in the Medical Billing department at the University of Illinois College of Medicine Peoria (UICOMP), onsite in Peoria, Illinois. The role determines journal coding from transactions in Epic professional billing software and transfers the information into the University’s Banner accounting software. It reviews bank deposits, processes onsite deposits and remittances, posts journal transactions—including insurance and self-pay refunds—and prepares and reviews reports. The position requires independent judgment, initiative, and knowledge of bookkeeping and accounting practices, procedures, and principles. It works under the general supervision of the Assistant Director of Accounting. The position balances and reconciles payments from clinics, online credit cards, insurance payers, and other sources; investigates discrepancies; supports cash posting; and handles payments and refunds in Epic and Banner. Additional duties include managing cash and change, verifying the safe, processing cashier-window receipts, handling parking-related funds, and sorting accounting mail.

Requirements

At least two years (24 months) of qualifying education, coursework, or work experience in one or a combination of the listed categories.
Qualifying accounting coursework: 9 semester hours equals two years (24 months) of experience, or a proportional equivalent.
Qualifying coursework in any discipline: 30 semester hours equals one year (12 months), or a proportional equivalent; 90 semester hours equals two years (24 months).
An associate’s degree (60 semester hours) counts as 18 months of qualifying experience.
Qualifying work experience in bookkeeping, office support, or closely related experience.
Knowledge of bookkeeping and accounting practices, procedures, and principles.
Ability to exercise independent judgment and initiative.
Illinois residency within 180 days of employment.
Work authorization sponsorship is not available for this position.

Responsibilities

Determine journal coding for transactions performed in Epic professional billing software and enter the information into Banner.
Review daily bank deposits for proper distribution of payment batches and process deposit-on-site and remit-on-site deposits.
Execute complex journal coding using appropriate judgment and job knowledge.
Create or assist with financial documents required to balance accounts-receivable cash.
Reconcile payments against daily reports and troubleshoot discrepancies between clinics and accounting.
Compile deposits from daily and clinic payments, including online credit card payments.
Balance daily payments against Epic reports and note discrepancies for end-of-month transfers.
Organize and verify payments received from other campuses, ensure they are posted into Epic, and follow up with the Cash Posting team.
Balance refunds posted in Epic and log related information in an online spreadsheet for processing by the Urbana campus.
Prepare batch payment funds for balancing ACH, Medicare, Medicaid, and miscellaneous insurance payments.
Enter financial information into Banner and reconcile and log checks received.
Retrieve and identify payments from the University Banking system for the UICOMP Medical Service Plan.
Categorize payment batches by source and distribute them to Cash Posting staff for posting to patient accounts in Epic.
Identify payments that do not belong to the Medical Service Plan and determine their appropriate destination, including contracts, IRB, medical records, PHS, grants, or the Foundation.
Track payments not posted to patient accounts and follow up with Medical Billing Cash Posting staff about posting delays.
Complete daily spreadsheets balancing payments from clinics, online credit cards, and other sources such as contracts, IRB, Psych Billing, foundations, grants, student services, and miscellaneous activities.
Balance prior-day payment postings, run Epic reports, and research and resolve discrepancies.
Analyze Epic financial data, balance Epic cash drawers, and contact appropriate parties to resolve discrepancies.
Balance Epic refunds in Banner and create insurance and self-pay refunds using journal entries as appropriate, daily or monthly.
Provide change and tokens to the front desk as needed; count and verify the safe weekly; create change orders and order from PNC.
Collect and balance cashier-window payments for student curriculum, student printing, shipping, postage, parking, and printer user fees.
Order currency from Brinks and account for the cash fund.
Tabulate Medical Service Plan payments received from clinics.
Count and sort money and tokens from parking gates and deposits, assign them to parking funds, and notify the Physical Plant of the deposit.
Open and sort accounting mail.