ACCOUNTING OFFICER (SPECIALIST)

State of California•Sacramento, CA

46d•Hybrid

About The Position

Under the general supervision of the Accounting Administrator I (AA I) (Supervisor), the Accounting Officer (Specialist) will perform professional accounting duties in the Collection, Cashiering, and Payroll section. Review and analyze the daily Report of Collections, a listing all the day's cash receipts. Completed Report of Collections will display all information required for each amount collected, (Fi$cal transaction, fund, appropriate identification, and item description.). Reconcile aged accounts receivables and work with Human Resources to resolve any Discharge of Accountability with State Controller's Office (SCO). Work with General Ledger Section on the reconciling items on the Bank reconciliation to initiate appropriate actions to correct. Post uncleared (unidentified) collections payments to the appropriate programs at the time they will become revenue. Review, analyze, and complete cash reconciliation daily. Performing duties such as processing deposits and assisting in the analysis and preparation of the daily Report of Collections, collecting monies due to the department, reviewing revenue information, and reviewing all cash receipts received daily, additionally acting as a liaison with other Boards, Departments and Offices (BDO's), and Control Agencies representing California Air Resources Board (CARB) and California Environmental Protection Agency (CalEPA.) You will find additional information about the job in the Duty Statement.

Requirements

Knowledge of basic accounting principles, particularly related to collections, cashiering, and payroll.
Experience handling cash receipts, preparing deposits(Checks, CC/ACH, and Wire Transfers), and reconciling financial transactions.
Familiarity with payroll processes, including payroll distribution, reconciliations with Salary Advances, and prepare monthly reporting.
Ability to accurately review, post, and reconcile payment and collection data.
Strong analytical and problem-solving skills to research and resolve discrepancies.
Proficiency in Microsoft Excel, Word, and FI$Cal systems.
Excellent organizational skills and attention to detail to manage multiple tasks and meet deadlines.
Effective written and verbal communication skills to collaborate with internal teams and external divisions.
Ability to adapt to changing procedures, priorities, and systems.
Strong work ethic, reliability, and ability to work independently and as part of a team.

Responsibilities

Review and analyze the daily Report of Collections
Reconcile aged accounts receivables
Work with Human Resources to resolve any Discharge of Accountability with State Controller's Office (SCO)
Work with General Ledger Section on the reconciling items on the Bank reconciliation to initiate appropriate actions to correct
Post uncleared (unidentified) collections payments to the appropriate programs at the time they will become revenue
Review, analyze, and complete cash reconciliation daily
Process deposits
Assist in the analysis and preparation of the daily Report of Collections
Collect monies due to the department
Review revenue information
Review all cash receipts received daily
Act as a liaison with other Boards, Departments and Offices (BDO's), and Control Agencies representing California Air Resources Board (CARB) and California Environmental Protection Agency (CalEPA)