Accounting & Office Coordinator
About The Position
TES Staffing is partnering with a growing construction-focused organization to identify an Accounting & Office Coordinator . This contract-to-hire opportunity is ideal for someone who enjoys a mix of accounting support and front desk responsibilities and is excited to grow into a more permanent, expanded role over time. Initially, this position will focus heavily on processing purchasing card (pcard) receipts and front desk support , with the potential to take on additional accounting, administrative, and construction-related responsibilities as the role evolves and fit is established.
Requirements
- Highly organized with strong attention to detail
- Ability to multitask and manage competing priorities
- Deadline-oriented and dependable
- Team player with the ability to collaborate across departments
- Professional and customer-focused communication skills
- Minimum of 2–3 years of accounting or office support experience
- Experience with accounting systems in construction or project-based environments preferred (COINS experience a plus)
- Proficiency in Microsoft Office, including Outlook, Word, and Excel
- Mechanical or construction industry background preferred
Nice To Haves
- Experience with accounting systems in construction or project-based environments preferred (COINS experience a plus)
- Mechanical or construction industry background preferred
Responsibilities
- Process purchasing card (pcard) receipts and accurately code expenses to the appropriate job or division
- Follow up with technicians on missing pcard receipts to ensure timely and complete entry
- Order and activate purchasing cards for field staff
- Research unapplied payments and discrepancies on customer accounts
- Initiate payment inquiries and reminders to customers, including delinquent accounts
- Maintain and update AR customer contact lists
- Establish and maintain strong relationships with customers
- Maintain active subcontractor certificates of insurance
- Assist Project Managers on an ad hoc basis with special bid or award requirements
- Answer and direct incoming phone calls (limited daily volume)
- Provide general front desk and office support as needed
Benefits
- Contract-to-hire with long-term growth potential
- Opportunity to expand responsibilities over time for the right fit
- Supportive team environment within a stable and evolving organization
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
