Accounting Office Assistant

Aston Carter•Kansas City, KS

4d•$24 - $25•Onsite

About The Position

A growing industrial services company is seeking a detail-oriented Office Assistant to support daily office operations, scheduling, reporting, customer service, payroll support, and general administrative functions. This role serves as a key member of the office team, helping ensure smooth operations while providing support to employees, customers, and leadership. While some accounting exposure is needed, this position is primarily focused on administrative support, office coordination, communication, reporting, and operational support. The ideal candidate is highly organized, enjoys working in a fast-paced environment, and is comfortable handling a variety of responsibilities.

Requirements

2+ years of experience in an Administrative Assistant, Office Assistant, Customer Service, Office Coordinator, or similar role.
Strong administrative, organizational, and multitasking skills.
Experience with data entry, reporting, document management, and office support.
Excellent customer service and communication skills.
Proficiency in Microsoft Office, including Excel.
Ability to manage multiple priorities in a fast-paced environment.
Strong attention to detail and problem-solving abilities.

Nice To Haves

Some accounting experience is a plus including exposure to invoicing, billing, Accounts Payable (AP), Accounts Receivable (AR), or payroll support.
Experience in a construction, manufacturing, industrial, or service-related environment is a plus.
Experience working with accounting or ERP software.
Ability to work independently while contributing to a team-oriented environment.
Comfortable supporting both administrative and operational functions.

Responsibilities

Serve as the primary point of contact for office administrative needs and daily operations.
Provide support to field employees, including scheduling, documentation, paperwork, and general assistance.
Schedule customer appointments and coordinate service visits with field personnel.
Create, maintain, and distribute reports for leadership and operations teams.
Manage office and job-related supplies, including ordering and inventory tracking.
Perform data entry, filing, records management, and document organization.
Communicate professionally with customers, vendors, and employees via phone, email, and in person.
Support payroll activities by collecting timecards and maintaining payroll documentation.
Assist with invoicing, billing, payment tracking, and other accounting-related tasks as needed.
Maintain accurate records and support various administrative and operational projects.
Provide general office support to ensure efficient day-to-day operations.