Accounting Office Administrator

Actalent • Albany, NY

36d • $90,000 - $100,000 • Onsite

About The Position

The Office Administrator will manage payroll, human resources, accounting, and office operations for our R&D facility. This role reports directly to a Senior Executive and plays a critical part in ensuring smooth day-to-day operations.

Requirements

• Bachelor's degree in business OR Associate's degree with 5+ years in a similar role
• 3-5 years of accounting experience (CPA preferred)
• Experience with NetSuite ERP or similar systems
• Familiarity with payroll processes and ADP software
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills

Nice To Haves

• Experience with QuickBooks or NetSuite
• Background in R&D or start-up environments
• Prior experience with international companies (Japan)

Responsibilities

• Provide executive-level administrative support
• Manage office tasks: scanning, printing, organizing, and ordering supplies
• Oversee inventory tracking and maintenance parts ordering
• Prepare purchase orders and coordinate procurement
• Act as liaison with building management
• Accounts Receivable: invoicing, payment tracking, collections, and deposits
• Accounts Payable: bill entry, vendor communication, and payment processing
• Prepare financial statements and managerial reports
• Monitor cash flow and report cash position to executives
• Maintain employee records
• Process weekly payroll via ADP
• Ensure compliance with payroll tax regulations
• Compile and analyze financial data for R&D tax credit eligibility
• Prepare documentation for tax credit filings
• Support audits and inquiries related to R&D tax credits

Benefits

• Medical, Vision & Dental Coverages
• 401K
• PTO
• Sick Time
• Paid Holidays
• Bonus Potential

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Administrative and Support Services
• Number of Employees: 1,001-5,000 employees