Accounting Administrator

Seattle Galvanizing Company, Inc.

5d•$43•Onsite

About The Position

Seattle Galvanizing Company is seeking a highly motivated and talented individual for the Accounting Administrator position based in Arlington, WA. This is a hands-on, single-incumbent role responsible for managing and maintaining the company’s financial records and transactions across all three facilities. The position requires exceptional organization, attention to detail, and consistency, as it plays a critical role in ensuring the accuracy and timeliness of financial processes, including weekly payroll and vendor payments. The incumbent will perform extensive recordkeeping and administrative duties, tracking and reconciling purchase orders, receipts, and invoices to ensure proper documentation and check preparation. Proficiency in QuickBooks is mandatory, along with the ability to manage multiple priorities and maintain precise financial reporting. This position also provides oversight to the front desk/Administrative Assistant individual and ensures that all financial and administrative documentation is maintained in an orderly and compliant manner. Given the nature of this position to company operations, reliability and consistent attendance are vital to the success of the role and the smooth functioning of daily business activities.

Requirements

Strong verbal and written communications skills
Excellent analytical skills with a strong focus on accuracy and attention to detail
5+ years of experience in full cycle accounting, preferably in the manufacturing industry
Bachelor’s degree in accounting or related field
Certified QuickBooks ProAdvisor
Ability to maintain confidentiality of sensitive information.
Ability to keep organized files in a standard filing system.
Must be a self-starter and problem solver with ability to work down to transactional levels as well as manage up with solutions or recommendations, as well work in a team setting.
Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines and follow through to completion as well providing high quality of work.
Positive attitude and willingness to help-out where needed.
Office working environment that involves sitting for long periods of time and walk, climb stairs, bend, stretch, and/or lift up to 40 lbs.
Attention to detail with a high degree of accuracy.
Ability to work in a fast-paced environment and work well in a high-pressure environment.
Ability to exercise independent judgment, discretion, initiative and maintain confidentiality.
Excellent computer skills including but not limited to MS Office Suite (Excel, Word, and Outlook) and QuickBooks software.

Responsibilities

Review and maintain financial records and ensure that financial transactions are properly recorded.
Review financial statements to ensure completion and accuracy.
Review, investigate, and resolve errors and inconsistencies in financial entries, documents, and reports.
Prepare accurate and timely monthly, quarterly, and annual state and federal compliance reporting and tax filings.
Reconcile credit cards and monthly bank statement with general ledger.
Maintain depreciation schedule and fixed asset reporting.
Perform month end close activities related to Inventory and COGs
Process intercompany transactions across all two entities ensuring alignment across intercompany financial statements.
Submit end of month documents to third party accounting firm.
Handle credit memos efficiently with management approval.
Collection and application of payment
Send out credit reference letters.
Verify discrepancies and resolve customer invoicing issues as needed.
Send out customer lien waiver as needed.
Assist management with resolution of customer concerns on work performed to ensure collection of payment.
Match bills with purchase orders, enter and process for payment in a timely manner.
Maintain vendors records including setting up new vendors, address changes, and W9.
Handle AP past due requests, statements, and vendor calls/emails regarding account status.
Process weekly payroll for approximately 90 employees across three facilities, reconciliations, and payroll taxes.
Prepare and distribute payroll reports to General Manager for approval.
Assist with bank deposits as needed.
Assist with retention and purge of departmental files as needed.