Accounting/Office Admin | Luke's Lobster
About The Position
Luke’s Lobster is a renowned seafood brand and a leading national restaurant group with nearly 30 locations, with both fast-casual and full-service lobster roll restaurants. We also operate our own seafood processing facility in Saco, Maine, ensuring our 'Shacks' provide our guests the highest quality, best tasting seafood. Further, we produce branded seafood grocery products as part of our CPG business at grocery stores and other outlets around the country. We are seeking a highly organized, detail-oriented Office & Accounting Assistant to join our growing company. This role offers high visibility to senior leadership and the opportunity to improve, streamline, and implement processes across the company.
Requirements
- Extremely organized, detail-oriented, and proactive, with exceptional follow-through and communication skills.
- Comfortable with technology and eager to learn.
- Experience in a team-oriented, collaborative environment.
- AR/AP, bookkeeping, or office administration experience preferred.
- Experience in google-suite products (gmail, calendar).
- Experience using ERP systems (NetSuite, preferred).
- Ability to prioritize multiple deadlines in a fast-paced environment.
- Must be able to be on-site in Maine full-time.
Responsibilities
- Coordinate daily office operations and manage supplies
- Respond to phone and email inquiries from customers about orders
- Support headquarters team with administrative tasks
- Coordinate lower frequency/high value sales with the right teams, e.g., catering
- Maintain vendor records, including contact details, payment terms, and tax information
- Provide sales summaries to business segment owners
- Process vendor invoices and ensure timely, accurate payments
- Maintain vendor records, including contact details, payment terms, and tax information
- Resolve billing discrepancies and reconcile vendor statements
- Support AP aging and reporting
- Assist with vendor data cleanup, ongoing maintenance, and accuracy
- Generate invoices and accurately apply incoming payments
- Maintain customer account records, including billing details and terms
- Monitor AR aging and follow up on past-due accounts
- Reconcile customer accounts and resolve discrepancies
- Assist with special projects as requested by senior leadership.
- Participate in company ERP implementation work streams, as required.
Benefits
- Salary commensurate with experience: expected in the range of $20/hr - $25/hr
- Paid vacation, sick days, and holidays
- Medical, dental, and vision insurance on a national PPO network with company premium contributions
- Access to an Health Savings Account (HSA) and supplemental insurance policies (Accident Insurance and Hospital Indemnity Insurance)
- Low-asset fee 401k retirement plan after one month
- Mobile phone stipend program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
