Accounting Manager

California Environmental Voters • Oakland, CA

18d • $70,000 - $85,000 • Hybrid

About The Position

California's environmental movement runs on the strength of the organizations behind it, and that strength starts with a finance operation people can trust. The Accounting Manager keeps us on that solid ground, owning the monthly close, managing our grant tracking, and giving program leads the numbers they need to make good decisions as our work scales up. If you want ownership over a real finance function and a mission that matters, we want to hear from you.

What Makes This Role Distinctive
Four-day work week for most of the year, with five day weeks during peak periods
Direct ownership of the monthly close, grant tracking, and cost allocation across two entities and four California offices
Close partnership with the Finance Director and department leads across the organization, translating financial information for non finance colleagues
Comprehensive benefits package, including health, vision and dental coverage, 401(k) with employer match, 12 days PTO, 12 holidays, a year end office closure between Christmas and New Year, and additional benefits that support employee wellbeing and work life balance

Position Summary
As a member of the Finance Team, the Accounting Manager keeps EnviroVoters' finances accurate, timely, and transparent. This hands-on role owns the monthly close, grant tracking and reporting, and oversees the outsourced bookkeeping and payroll partners who support us today. The Accounting Manager works closely with the Finance Director and partners with department leads across our four offices, making sure the people running our programs have the numbers they need to make good decisions.

Requirements

• Roughly four or more years in accounting or finance, with meaningful time in a nonprofit setting. If your experience is in a different sector but you know your way around fund accounting, tell us
• Bachelor's degree in Accounting, Business Administration, or a related field required
• You can run a close. You have owned or substantially supported a monthly close and know what it takes to get it done accurately and on time
• Comfort with grant accounting: you have tracked restricted funds, prepared reports for funders, and can explain a variance without making it sound like an accusation
• Working knowledge of Generally Accepted Accounting Principles (GAAP) and how it applies to nonprofit financial reporting
• Strong QuickBooks Online skills (or a comparable system you learned quickly) and real fluency in Excel
• You explain things well. Much of this job is translating financial information for people who don't work in finance, so clear, patient communication matters more here than it might elsewhere
• You are organized and you follow through. With four offices, multiple grants, and two entities, the details add up, and we need someone who tracks them without being chased
• You care about what we are working on. You don't need an environmental background, but our mission should mean something to you

Nice To Haves

• Experience with 501(c)(3) and 501(c)(4) structures, especially cost allocation between them
• Familiarity with PAC accounting and California political reporting requirements
• Experience with Paylocity or a comparable payroll platform
• Experience supervising staff or managing outside contractors
• Experience supporting an audit from the preparer's side

Responsibilities

• Own the monthly close, including journal entries, reconciliations, and the close calendar
• Manage accounts payable and accounts receivable, and keep invoices moving out and getting paid on time
• Oversee our outsourced bookkeeper's day to day work and serve as their primary point of contact
• Maintain accurate expense coding and documentation across all four offices
• Keep our accounting policies and procedure documentation current
• Support the transition of bookkeeping from outsourced to in house, and supervise the staff accountant once that role is filled
• Answer staff questions about expense reimbursement, escalating as needed
• Support year end filings, including 1099 forms
• Set up new grants in our accounting system with budgets, restrictions, and reporting deadlines
• Track spending against grant budgets and flag variances to the Finance Director and program leads early
• Manage restricted revenue recognition and release from restriction
• Allocate expenses across grants and entities accurately and consistently
• Prepare financial reports for funders and get them out on deadline
• Run overhead allocation analyses to support new grant proposals
• Maintain the cost allocation between our 501(c)(3) and 501(c)(4), including shared services and staff time
• Support timekeeping and allocation practices that hold up to review
• Partner with the Finance Director, outside counsel, and reporting consultants on lobbying, electoral, and political action committee (PAC) compliance
• Help ensure PAC deposits, reimbursements, and reporting are handled accurately
• Produce monthly budget to actual reports for departments, projects, and grants, and walk department leads through them
• Support the annual budget process and monthly forecasting
• Support the annual audit and Form 990 preparation
• Provide backup coverage for routine Finance Director responsibilities during planned absences

Benefits

• health, vision and dental coverage
• 401(k) with employer match
• 12 days PTO
• 12 holidays
• a year end office closure between Christmas and New Year
• additional benefits that support employee wellbeing and work life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level