Accounting Manager - Kitchener

Nicoya

4d•Onsite

About The Position

Nicoya is seeking an Accounting Manager for their Kitchener, Ontario office. This role is crucial for managing the accounting, payroll, and administration for the company and its subsidiaries. The ideal candidate will be a highly organized, results-oriented professional with strong problem-solving abilities, capable of working independently while also collaborating effectively within a small team. This position offers the opportunity to build a career in a fast-growing technology company focused on improving human life by helping scientists succeed through innovative scientific instruments.

Requirements

5+ years of previous experience in an accounting role and sound knowledge of generally accepted accounting principles
Post-secondary education in accounting / business program
Proficient in using standard office software with previous experience using accounting software such as QuickBooks and advanced skill in Microsoft Excel

Nice To Haves

Adaptability and Flexibility: You can pivot quickly and confidently in response to shifting priorities, unexpected changes, and evolving daily routines.
Communication: You are skilled at translating complex financial information into clear, simple, and actionable insights. Strong active listening enables you to fully understand the needs of colleagues, stakeholders, and clients.
Time Management and Organization: With multiple simultaneous projects, tight deadlines (such as tax season and monthly reporting), and a high volume of tasks, you rely on exceptional organizational skills and disciplined time management to deliver consistent, high-quality results.
Problem-Solving and Critical Thinking: In a small, fast-paced environment, you are resourceful and innovative—able to identify issues, analyze data objectively, and propose practical, timely solutions that support both team and business needs.
Customer-Centric Mindset: As an accounting manager, you may regularly engage with internal and external clients. You prioritize excellent service, build trust, and maintain strong, long-lasting relationships that contribute to retention and client satisfaction.
Humi
Xero
TriNet
Quickbooks
Unleashed

Responsibilities

Co-ordinate and manage the accounting, payroll, and administration for company and company subsidiaries as assigned
Oversee daily banking activities and financial processes, ensuring all transactions are accurately recorded and reconciled in a timely manner.
Prepare journal entries and ensure all bank transactions are properly accounted for
Manage the processing and posting of transactions, including invoices, receipts (checks, wires, EFTs, credit cards), journals and related reports.
Oversee credit card usage, transaction verification, reporting, and timely payment of statements; provide oversight for subsidiary credit card processes.
Record bank transactions and bank reconciliations
Prepare monthly reconciliations for all balance sheet accounts with the Finance team
Manage the financial controls & reporting of the order cycle, including customer purchase orders and commercial agreements.
Sales administration including: vendor and other registrations, coordination with customer and sales team, etc.
Maintaining the accounts receivable ledger including customer follow-ups
Maintaining the link between the inventory management system and the accounting system from order to COGS
Posting all month-end adjustments including but not limited to: prepaids, capital assets and amortization, accruals, interest adjustments, etc.
Manage other financial responsibilities, including corporate financial and payroll reporting and other recurring compliance filings, month-end closing process and business plan.
Ensure that a complete and accurate set of accounting records is maintained according to Generally Accepted Accounting Principles and following corporate procedures.
Review and approve employee expense reimbursement reports and enter into the payroll system for payment processing
Monitor the company’s cash activity and provide oversight of subsidiary cash activity to support effective cash flow management.
Identify and resolve discrepancies promptly, ensuring compliance with internal controls and regulatory standards across all entities.
Assist with the preparation of funding applications and claims for government programs
Manage company email inbox
Other miscellaneous administrative tasks