Accounting Manager

POCKET NURSE•Monaca, PA

21d•Onsite

About The Position

The Accounting Manager conducts, manages, and oversees the daily operations of the Accounting Department. The position develops, implements, and maintains accounting principles, practices, procedures, and systems for collecting, analyzing, verifying, and reporting financial information. It calls for analytical judgment, creative problem-solving, careful consideration of related facts and potential risks, comprehensive accounting knowledge, and hands-on involvement and follow-up with the team. Timely and accurate completion of work are equally important. The manager leads the Accounting Department as a highly functional team, determines resource needs, and supports team members’ time management, performance, and career development while promoting a diverse, harassment-free work environment. The position is based at Pocket Nurse’s main location in Monaca, Pennsylvania. Qualified applicants are considered without regard to protected characteristics. A conditional offer requires a drug test and background check, including a criminal record check.

Requirements

Bachelor’s degree in Accounting and at least 5 years of related progressive financial and management experience, or a combination of 9 years of education and experience.
Strong knowledge of Generally Accepted Accounting Principles (GAAP), laws, and regulations.
Experience with accounting software and Internet software.
Understanding of ERP databases, tables, and fields, and ability to create reports from extracted data.
Proficiency in Microsoft Office programs, including advanced Excel skills.
High attention to detail and accuracy.
Ability to maintain confidentiality in business transactions.
Ability to work in a fast-paced environment and meet strict reporting deadlines.
Knowledge of inventory and order management, with a focus on inventory turns and valuation methods.
Ability to understand, remember, apply, and communicate complex information and problems; consider opposing viewpoints; collaborate; and explore alternative solutions.
Ability to organize and prioritize thoughts, ideas, and personal work schedules, and oversee others’ work schedules.
Ability to apply common sense, analyze, and make decisions with significant impact on the immediate work unit, while monitoring effects beyond it.
Ability to communicate in writing and speech with internal and external audiences and prepare detailed reports, forms, letters, manuals, and presentations.
Ability to compute, analyze, and interpret complex statistical data for reporting.
Basic mathematical skills, including adding, subtracting, multiplying, dividing, and recording, balancing, and checking results for accuracy.
While performing the job, regularly sit, talk, hear, use hands to finger, handle, or feel, and reach with hands and arms; occasionally stand, walk, and lift or move up to 15 pounds. No employee is authorized to lift more than 50 pounds without assistance.
Specific vision abilities required include close and color vision.

Nice To Haves

CPA license preferred.
Experience and knowledge of S-Corporation setup and management preferred.
Understanding of higher education financing and the funding and disbursement of grants is a plus.

Responsibilities

Oversee the Accounting team’s daily activities involving cash management and the scheduled distribution of expenditures, receipts, and receivables, including through customer portal websites.
Ensure bank accounts are funded and reconciled, and authorize account transfers as necessary.
Oversee the accuracy of general ledger transactions from order entry through cash collection.
Prepare GAAP-compliant income statements, balance sheets, and statements of cash flows.
Manage the recording of capital expenditures and retirements, depreciation, and amortization.
Report royalties and execute royalty payments.
Review, investigate, and correct errors and inconsistencies in financial entries.
Recommend accounting treatment for reserves, accruals, capital expenditures, and expenses.
Audit invoices and vouchers and review reports to substantiate transactions before settlement or posting.
Prepare and analyze reports on order backlog, booked orders, invoiced orders, and regional sales using ERP canned reports and Dynamic Query functionality.
Follow monthly and year-end closing schedules to ensure timely reporting to senior management, the lending institution, and the income tax preparer.
Work with managers on departmental spending and budget-to-actual variances, and assist with annual departmental budgets.
Prepare information for the annual audit and work with banks and external auditors as needed.
Reconcile sales tax between Avalara and the ERP, ensure applicable and correct sales tax is invoiced to customers, and file monthly sales and use tax returns for various states.
Coordinate inventory cycle counts and physical inventory with distribution center and IT staff; audit counts and approve adjustments before posting.
Reconcile inventory detail to the general ledger and ensure accurate inventory valuation.
Oversee and submit financial reporting required for government contracts.
Oversee management of leases and other financial commitments.
Work with Supply Chain to fund international purchasing and manage vendor payments and importing costs.
Work with the credit card processor, payment gateway, website host, and ERP provider to ensure accurate recording and confidentiality of customer transactions.
Register the company to do business in other states as needed.
Finalize and fund biweekly payroll, including payroll taxes and pretax savings accounts.
Work with Customer Service to approve credit applications and set credit limits.
Oversee the corporate credit card program and assess cardholder limits.
Protect company value by keeping information confidential.
Determine departmental resource needs and manage Accounting Department members as a highly functional team.
Manage team time, performance, and career development, and promote a diverse, harassment-free work environment.