Accounting Manager - Accounts Payable/Accounts Receivable

The Salvation Army USA Central Territory • Chicago, IL

12d

About The Position

The Accounting Manager – Accounts Payable/Accounts Receivable oversees all day-to-day AP and AR operations for a complex, multi-entity, multi-fund non-profit organization. This position ensures the accurate and timely recording of transactions, compliance with grant and fund accounting requirements, and effective internal controls across the organization’s web-based accounting system. The Accounting Manager supervises staff responsible for payables, receivables, and related financial transactions, and collaborates with other departments to maintain financial accuracy, transparency, and efficiency.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field (CPA or CMA preferred).
• Minimum 5–7 years of progressive accounting experience, including at least 2 years in a supervisory or managerial role.
• Experience in non-profit fund accounting, including grants management and restricted funds, required.
• Proficiency in web-based or cloud-based accounting systems (e.g., Acumatica, Sage Intacct, MIP Fund Accounting, NetSuite, or QuickBooks Online).
• Willing to promote the mission of The Salvation Army.
• A communication style that exhibits the principles and values of the Army as well fosters team relationships and effectively communicates information.
• Excellent analytical, problem-solving, and organizational skills.
• Understanding of nonprofit accounting principles, including fund accounting and grant tracking.
• High attention to detail and accuracy, procedures, and policies.
• Strong interpersonal and communication skills, with ability to collaborate across department.
• Proficiency in applications, including demonstrated experience in using a web-based software, e-mail, MS Office applications.
• Ability to manage high transaction volume across multiple funding sources and entities.
• Strong interpersonal and communication skills, with ability to collaborate across departments.
• The ability to address multiple projects in a time sensitive manner.
• The ability to review or proof one’s work accurately.
• Ability to meet month and year-end closing deadlines in a timely and accurate manner.
• An ability to organize departmental records in a manner so that they can be easily retrieved including a paperless environment.
• A “hands-on” knowledge of how to effectively work with diversity in workplace.
• A demonstrated ability to document process and procedures.
• The ability to function and operate in a paperless environment.
• Commitment to the organization’s mission and values.
• Integrity, discretion, and sound judgment in handling confidential financial information.
• Proactive, solutions-oriented approach to improving financial processes and systems.
• Team-oriented leadership style that fosters a culture of accountability and learning.

Nice To Haves

• Prior experience with multi-entity or multi-organization consolidations preferred.
• Experience in creating and implement standardized operating procedures and automating processes, a plus.
• CPA or CMA preferred

Responsibilities

• Oversee full-cycle accounts payable processing for multiple entities and funds, ensuring accurate coding to projects, programs, and funding sources.
• Manage vendor setup and maintenance, ensuring compliance with W-9 and 1099 reporting requirements.
• Review and approve invoices, purchase orders, and expense reimbursements for accuracy, proper authorization, and adherence to organizational policies.
• Coordinate payment runs, including checks, ACH, and electronic transfers, ensuring timely disbursements and proper cash management.
• Reconcile AP sub-ledgers and resolve discrepancies with vendors and internal departments.
• Maintain and improve internal controls over disbursements to prevent fraud and ensure audit readiness.
• A demonstrated ability to manage projects priorities and information in a constantly changing environment.
• Ability to gather information consent others, analyze options, lead and work as a team as well as autonomously.
• Oversee invoicing and collections processes for grants, contracts, and program service revenues across multiple entities and funding sources.
• Ensure proper revenue recognition in compliance with The Salvation Army, GAAP and non-profit accounting standards.
• Monitor aging reports and follow up on outstanding balances to maintain healthy cash flow.
• Collaborate with program staff and grants management to ensure timely billing and accurate tracking of restricted funds.
• Supervise recording of contributions, pledges, and grant receivables in coordination with the development team.
• Ensure all AP and AR transactions are accurately recorded in the general ledger and reconciled monthly.
• Assist in month-end and year-end close processes, including journal entries, accruals, and reconciliations.
• Support preparation of internal and external financial reports, including fund, program, and entity-level statements.
• Work with the Divisional Finance Director and auditors during annual audits, providing schedules, documentation, and explanations as needed.
• Maintain compliance with GAAP, organizational policies, and donor/grant requirements.
• Supervise and mentor accounting staff; provide training and performance feedback to promote professional growth and operational excellence.
• Develop and maintain written policies, procedures, and workflows to improve efficiency and ensure consistency across entities.
• Serve as subject matter expert for the organization’s web-based accounting software, ensuring data integrity, proper user permissions, and process optimization.
• Collaborate cross-functionally to integrate AP/AR functions with budgeting, procurement, payroll, and grant management processes.
• Identify opportunities to automate or streamline financial processes using system tools and best practices.

Benefits

• The Salvation Army offers a competitive benefit package for eligible employees which may include the following medical, dental, vision, hearing, disability and life insurance, flexible spending accounts, 403(b) retirement accounts, a company-funded defined contribution (pension) plan and generous time off policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 501-1,000 employees