Accounting & IT Associate

Olympic Steel•Pleasant Valley Township, IA

About The Position

The Accounting & IT Associate is responsible for a variety of general accounting processing responsibilities, which may vary based on the assigned functional area (payables vs. receivables) and/or designated location. Answering phone calls and some reception like tasks. Ensures compliance with payment schedules to maximize discount opportunities if applicable. Performs accurate data entry of invoices into the system, including but not limited to: steel, freight, and other miscellaneous invoices, as well as expense reports. Prepares and verifies amounts and codes for various standard accounting entries, data input or other forms; encodes and obtains necessary approvals for processing. Verifies divisional payables, makes necessary corrections. Verifies PO numbers, receivable numbers and tag numbers for invoices. Verifies accuracy in daily billing of customers. Reviews computer reports to identify and trace sources of error and makes necessary corrections; Performs research to locate accounting or computer input errors. Contacts various department personnel to resolve discrepancies or problems; answers inquiries regarding work being performed. Maintains a variety of records pertinent to work unit such as records of accounts payable; Identifies accounts affected and debit and credit entries necessary. Sorts and files all invoices and related paperwork as necessary; May forward files to appropriate location. Participate as requested in auditing activities as needed. Run accrual report on a monthly basis to make sure all invoices are received and posted. Review statements from miscellaneous vendors and verify in Accpac to make sure all invoices have been received and sent to corporate for payment. Obtain required information from new vendors so corporate accounting can set them up in the ERP. Responsible for setting up and troubleshooting all PC equipment for new and existing users. Responsible for communicating with Corporate IT to ensure all PC equipment is properly functioning in the building.

Requirements

0 -3 years of related experience
Knowledge of Microsoft Office Applications
Skilled at verbal and written communication
Ability to effectively and efficiently collect, consolidate, extract, and summarize data from multiple locations and systems

Responsibilities

general accounting processing responsibilities
answering phone calls and some reception like tasks
accurate data entry of invoices into the system
prepares and verifies amounts and codes for various standard accounting entries
Verifies divisional payables, makes necessary corrections
Verifies PO numbers, receivable numbers and tag numbers for invoices
Verifies accuracy in daily billing of customers
Reviews computer reports to identify and trace sources of error and makes necessary corrections
Contacts various department personnel to resolve discrepancies or problems
Maintains a variety of records pertinent to work unit such as records of accounts payable
Sorts and files all invoices and related paperwork as necessary
Participate as requested in auditing activities as needed
Run accrual report on a monthly basis to make sure all invoices are received and posted
Review statements from miscellaneous vendors and verify in Accpac to make sure all invoices have been received and sent to corporate for payment
Obtain required information from new vendors so corporate accounting can set them up in the ERP
Responsible for setting up and troubleshooting all PC equipment for new and existing users
Responsible for communicating with Corporate IT to ensure all PC equipment is properly functioning in the building.