Accounting/Human Resource Supervisor

Itasca Park District•Itasca, IL

1d•Onsite

About The Position

The Itasca Park District is seeking an innovative, organized, flexible, dynamic individual who can multitask and work in a fast-paced environment. This role involves working with a dedicated team focused on parks and recreation. The Accounting & Human Resource Supervisor will assist and supervise financial, insurance, and personnel functions for the Itasca Park District, reporting directly to the Superintendent of Finance, Personnel & IT. Key responsibilities include HR functions, payroll processing, accounts payable, safety and policy support, front desk operations, and serving as the Recording Secretary of the Board of Commissioners, with additional assistance as needed. The position requires a minimum of 40 hours per week, with work hours typically Monday through Friday, including some designated evening and weekend hours. Itasca Park District is a large, award-winning agency serving a community of 9,500 residents, with a $6M annual budget, 15 Full-Time and over 200 Part-Time Employees. The District is committed to innovation and community engagement, evidenced by numerous redevelopment projects and partnerships.

Requirements

Applicant must be 21 years or older.
Experience in finance, personnel, payroll processing, and registration within the Illinois Municipal/Park District world a must.
A bachelor’s degree in business administration, Recreation/Park Administration, or related field and/or a minimum of three years full-time progressive work experience in the park and recreation industry.
The individual should possess friendly and effective interpersonal, written, verbal, and telephone communication skills.
Individual must be familiar with Microsoft Office applications and able to learn other software packages.
The individual should have the ability to plan, organize, supervise, and lead part/full-time staff.
A valid Illinois driver’s license and current vehicle insurance is required.

Nice To Haves

Familiarity with BS&A Financial Software and Paycom a plus.
Other certifications may be required as deemed necessary.

Responsibilities

Assist with the implementation of the overall policies, procedures and programs of the District, for employees, volunteers, contractors and patrons.
Support the Risk Manager/Safety Coordinator as it relates to the safety and risk management functions for employees, volunteers, contractors and patrons.
Maintain familiarity with Local/State/Federal Law Compliance.
Perform all other duties as directed by the Superintendent of Finance, Personnel & IT, Superintendent of Recreation & Facilities and the Executive Director.
Assist in the compliance and maintenance of District policies and procedures.
Manage confidential records and information.
Maintain and update personnel related forms and reports.
Coordinate employee screening, interviewing, hiring, disciplinary, and termination process.
Input personnel information into payroll system.
Process bi-weekly payroll and communicate with provider.
Maintain familiarity with State/Federal Labor Law compliance
Maintain records of in-service training programs as needed.
Assist with the accounting systems, and records, including, but not limited to receipts, expenditures, purchasing, inventory, assets, payroll and other procedures necessary to the efficient operation of the district.
Process and maintain accounts payable invoices on a weekly basis or as needed.
Maintain the accuracy of purchase orders in the purchase order and filing system.
Maintain the accuracy of assets
Prepare and maintain invoices and accounts receivable.
Cash handling, deposits, and month end procedures as necessary.
Assist and prepare in preparation of the annual audit.
Attends all Board Meetings (Regular and Special) and records minutes from such.
Prepares formal minutes of each meeting and submits to Executive Director in a timely manner.
Assembles and prepares Monthly Board Meeting Packets.