UNIV - Accounting Fiscal Manager II - Business Services

Medical University of South Carolina • Charleston, SC

1d • Onsite

About The Position

This position reports to the Director of Business Services and is responsible for budget development, tracking, forecasting, and analysis for two complex company budgets – Facilities university budget (~$74M) and Facilities healthcare budget (~$64M). This role is responsible for oversight of utility payments and services program and oversight of a complex chargeback billing program for the department. This position will be heavily involved with developing and monitoring of the Facilities university and healthcare annual operating budgets including projected revenue, expenses, personnel and processes in both companies as well as working closely with enterprise staff for enterprise level programs. Position is responsible for various financial and budget initiatives, financial reconciliation, data analysis, report building and spending plans. This position supervises three (3) FTEs.

Requirements

• A bachelor's degree with multiple accounting courses
• six years’ experience directing professional accounting, auditing, or finance employees.
• Computer literacy.

Nice To Haves

• Experience with Workday
• accounting or finance degree
• excel

Responsibilities

• Serve in a leadership role in two annual budget development processes by collaborating with the Director of Business Services, Facilities Leadership, and university and healthcare Finance departments.
• Identify upcoming operational and FTE financial needs, growth expectations by reviewing historic trends, budget usage and projections.
• Prepare related budget materials that will be utilized for annual budget presentations.
• Each month monitor budget to actual. Review to identify variances and trends.
• Provide monthly variance analysis to Director of Business Services and facilities management leadership.
• Meets with the Director of Business Services to keep informed on budget activities, billing activities as well as any issues.
• Monitor budgets, proactive address any budget accounts that are trending unfavorable, manage account reconciliations.
• Compare budget to actual in various financial/accounting systems, perform customized financial analysis, including budget projections, and analysis of actual activity.
• Ensure all financial reporting issues are identified, tracked, reported on, and resolved promptly.
• Responsible for accurate forecasting, budget variances, and presenting this data in a financial model that can be shared with department leadership.
• Manage accurate coordination, compilation, and distribution of monthly, mid-year, and year-end financial data to department leadership.
• Develop and prepare reports utilizing various reporting and analysis tools.
• Supervises assigned staff and responsible for monitoring daily performance, coaching, training, and annual performance appraisals.
• Oversees the billback and utility services activities performed by these positions.
• Billing includes performance of monthly billing activities and calculation and submission of shared services monthly charges for shared services between university and healthcare budgets.
• Oversee submission of Intercompany Service Delivery (ISD) and Journal Entries (JE), ensure accuracy of billing and re-payment by customers.
• Ensure monthly utility payments are paid timely, and any utility anomalies and fees are investigated and resolved timely.
• Collaborate with Facilities Contracts Managers (Technical & Administrative) to ensure all service contracts are being administered and billed out to the appropriate entity.
• Periodically audit billing chargebacks and utility payments to ensure accuracy and appropriate internal processes are being followed.
• Communicate effectively with Director of Business Services, other Directors, Managers, and staff within the MUSC organization to optimize relationship with peer departments and colleagues.
• Keep leadership in the loop about status of budget, variances, reimbursements, and issues.
• Collaborate with MUSC and MUHA accounting department personnel on suggestions regarding financial procedures and processes.
• Seek efficiencies and enhancements to streamline processes where feasible.
• Serve as secondary approver/delegated approver when Director of Business Services is absent for requisitions, journal entries, ISDs, timecards, leave, etc.
• Other duties as assigned.

Benefits

• The Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager