Accounting & Finance Specialist - Client Opening

Rehmann•Marco Island, FL

About The Position

We are seeking a detail-oriented and highly organized Accounting & Finance Specialist to support our growing operations in the construction industry. This role is responsible for managing accounts payable functions, supporting payroll processes and maintaining accurate financial records. The ideal candidate is analytical, dependable, and capable of working both independently and collaboratively within a team environment.

Requirements

Proven experience in accounting or bookkeeping, preferably within the construction industry
Strong knowledge of accounts payable and payroll support
Experience working with charts of accounts, financial reporting, and reconciliations
Proficiency in QuickBooks and advanced skills in Microsoft Excel
Familiarity with asset and liability management
Experience with inventory accounting is an asset
Experience with purchasing is a plus
Strong organizational skills with exceptional attention to detail
Ability to work both independently and as part of a team
Excellent communication and problem-solving abilities

Nice To Haves

Experience in construction accounting practices such as job costing and progress billing
Ability to manage multiple priorities in a fast-paced environment
Proactive mindset with a focus on continuous improvement

Responsibilities

Manage full-cycle accounts payable functions
Support payroll processing, ensuring accuracy and compliance with company policies and applicable regulations
Maintain and work within the chart of accounts, ensuring proper coding and classification of financial transactions
Perform credit card reconciliations and resolve discrepancies in a timely manner
Track and reconcile assets and liabilities, maintaining accurate financial records
Utilize QuickBooks for day-to-day accounting functions and reporting
Leverage advanced Excel skills for data analysis, reporting, and financial tracking
Support inventory tracking and reconciliation (experience preferred)
Ensure a high level of accuracy and attention to detail across all financial processes
Collaborate with internal teams while also managing tasks independently and meeting deadlines
Prepare, issue, and track purchase orders for materials, equipment, and services
Verify purchase requests against approved budgets and job cost codes
Coordinate with project managers and field staff to clarify purchasing needs
Monitor open purchase orders and follow up on outstanding deliveries
Cross training on the following duties to assist as backup if necessary.
Accounts receivable functions, including invoice processing, payment tracking, collections, and reconciliations
Assist with billing processes, including progress billing and contract-based invoicing
Review and support new contracts, ensuring accurate financial setup and alignment with project terms