Accounting & Finance Associate
About The Position
Peerless is a growing manufacturing company based in Buffalo, NY, seeking a motivated and detail-oriented Accounting & Finance Associate for a part-time role. The ideal candidate is organized, dependable, eager to learn, and takes pride in accuracy. This role involves supporting the Accounting & Finance department with various tasks, including mail processing, inbox management, document filing, invoice matching, payment preparation, customer communication, and answering phone calls. The position offers an opportunity to gain hands-on experience in accounting and finance within a dynamic manufacturing environment.
Requirements
- Team player with positive attitude and ability to work in a fast-paced environment
- Excellent verbal and written communication skills with the ability to clearly communicate to all levels of the company
- Highly organized and detail-oriented
- Demonstrate poise, tact, and diplomacy
- Proficient in Microsoft Office, particularly Excel, Outlook, and Word
- Strong data entry and document management skills with a high degree of accuracy
- Ability to maintain confidentiality and handle sensitive financial information
- Strong time management skills with the ability to prioritize tasks and meet deadlines
- Comfortable communicating with customers, suppliers, and internal team members by phone and email
Nice To Haves
- Pursuing or holding an Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
Responsibilities
- Receive, open, separate, scan and/or distribute mail to appropriate personnel in a timely manner.
- Monitor and help manage the Accounting & Finance department inbox, ensuring inquiries, requests, invoices, and other correspondence are routed appropriately and addressed in a timely manner.
- Scan and/or retrieve, name, and file documents according to documented procedures to the appropriate location on the intranet including supplier and service provider invoices, canceled checks, pack slips, etc.
- Perform three-way match of invoice, purchase order and receipt of goods for accuracy and process in ERP system. Notify Staff Accountant of discrepancies for resolution.
- Prepare and post-mark outgoing checks and invoices for mailing.
- Assist team with sending account status statements to customers, making open invoice collection emails and phone calls, and sending and receiving credit references.
- Answer and direct incoming office phone calls to the Accounting & Finance Department appropriately.
Benefits
- Real-world experience supporting accounting and finance operations
- Exposure to accounts payable, accounts receivable, and financial processes
- Hands-on experience working with ERP systems and business software
- Mentorship from experienced accounting and finance professionals
- Opportunity to contribute to a growing manufacturing company
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
