Accounting Coordinator

Hurrdat•Omaha, NE

3d•$42,000 - $55,000•Hybrid

About The Position

We are seeking an Accounting Coordinator to support the day-to-day financial operations of all businesses in our portfolio. This position will own billing, data entry, and credit card reconciliation processes while also serving as a key contributor in identifying and implementing technology solutions that improve the efficiency and accuracy of our accounting function. This position reports directly to the Director of Business Operations.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field required.
1–3 years of experience in bookkeeping, billing, or general accounting preferred.
Proficiency in QuickBooks Online, Microsoft Excel, and general comfort navigating cloud-based accounting platforms.
Experience with or strong willingness to learn AI-powered tools (e.g., automated categorization, intelligent document processing, workflow automation).
Demonstrated curiosity and initiative around technology adoption. We want someone who naturally asks, “Is there a better way to do this?”
High attention to detail with a commitment to accuracy in data entry and financial records.
Strong organizational and time management skills with the ability to manage competing priorities.
Effective written and verbal communication skills.
Ability to work both independently and collaboratively in a fast-paced environment.
Candidates will be required to pass a pre-employment background check.

Responsibilities

Billing Prepare and send client invoices accurately and on schedule across all business entities.
Review contracts, service agreements, and project scopes to ensure billing reflects current terms.
Coordinate with account managers and project teams to capture billable activity and resolve discrepancies.
Monitor accounts receivable aging and follow up on outstanding balances.
Process client credits, adjustments, and refunds as needed.
Maintain organized billing records and documentation for audit readiness.
Data Entry & Reconciliation Enter financial transactions into accounting systems (QuickBooks Online, Sage) with a high degree of accuracy.
Reconcile company credit card statements monthly, ensuring proper categorization, coding, and receipt documentation.
Assist with bank reconciliations and general ledger maintenance.
Support accounts payable processing, including vendor invoice entry and payment scheduling.
Maintain and organize digital financial records and filing systems.
Technology & Process Improvement Proactively identify opportunities to automate manual accounting tasks using AI tools, software integrations, and workflow improvements.
Evaluate and recommend new technologies, platforms, or features within existing systems that can streamline billing, reconciliation, and reporting.
Build and maintain automated rules, templates, and workflows in accounting platforms to reduce repetitive data entry.
Stay current on emerging accounting technology trends, including AI applications in finance, and bring forward practical recommendations.
Partner with the Accounting Manager to implement and document new processes and standard operating procedures.
General Support Assist the Accounting Manager with month-end and year-end close activities.
Support financial reporting and ad hoc data requests as needed.
Collaborate with cross-functional teams on projects that involve financial data or processes.
Perform other accounting and administrative duties as assigned.