Accounting Coordinator - Los Angeles, CA
About The Position
Glumac, a Tetra Tech company, is seeking an Accounting Coordinator to support project accounting, client invoicing, subconsultant coordination, and finance administration across our offices. This full-time, hybrid role is a strong fit for an organized accounting or project administration professional who can manage detailed work, follow through on deadlines, and communicate effectively with project teams, clients, and vendors. The Accounting Coordinator provides day-to-day administrative and accounting support for projects and key clients. This position coordinates purchase order setup, supports client and subconsultant invoicing, assists with project setup and billing documentation, and maintains accurate project records. The role works closely with Project Accountants, the Controller, finance teams, project managers, internal staff, and external clients to gather information, resolve coordination issues, and keep project accounting tasks on schedule. The successful candidate will be comfortable managing multiple assignments with minimal supervision and will bring strong organizational skills, accuracy, sound judgment, and a dependable approach to completing work.
Requirements
- 1+ years of experience in accounting support.
- 1+ years of experience in administrative coordination, project administration, or a related role.
- High school graduate or GED.
- Proficiency with Microsoft Office, particularly Excel and Word.
- Strong organizational skills, attention to detail, communication, and follow-through.
- Ability to manage multiple assignments, meet deadlines, and work effectively with limited supervision.
- Self-motivated and driven to complete assignments and collaborate with stakeholders and colleagues.
- Effective and proactive communicator both verbally and in written formats.
- Applicants must be currently authorized to work in the United States on a full-time basis; this position is not eligible for current or future employment visa sponsorship.
Nice To Haves
- Experience in working in architecture, engineering, construction, consulting or another professional services environment.
- Associate degree in Accounting, Business Administration, Project Management, Construction Management, or a related field.
- Experience with Oracle, Bluebeam, Deltek, AIA, or similar industry software.
Responsibilities
- Coordinate the creation and issuance of purchase orders for subconsultants, ensuring timely distribution and proper documentation.
- Track subconsultant Certificates of Insurance and follow up on pending documentation to ensure compliance and support project requirements.
- Gather supporting documents for completing Time and Materials billing.
- Review hours charged to interim projects and follow up with employees to ensure time is transferred to the appropriate project.
- Serve as a backup for daily cash application activities, ensuring timely and accurate posting of customer payments.
- Save, maintain, and upload client invoices monthly, providing support to Project Accountants and ensuring invoice records are accurately retained.
- Assist with data entry, report review, calendaring, expense reports, and other accounting and administrative tasks.
- Provide project and finance support to Project Accountants, the Unit Controller, and other finance team members as needed.
Benefits
- Comprehensive and market-competitive benefits.
- Merit-based financial rewards.
- Flexibility and company-wide commitment to work/life balance.
- Collaborative team atmosphere that values the contributions of all employees.
- Learning and development opportunities for ongoing professional growth.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
