Accounting Compliance & Tax Specialist
About The Position
The Accounting Compliance & Tax Specialist manages and coordinates the company's tax compliance, regulatory reporting, and accounting-related compliance activities. The role ensures that required federal, state, and local tax filings are accurate and timely, and works with accounting, payroll, operations, and human resources teams as well as external CPAs, tax advisors, insurance providers, and government agencies. It requires strong organization, attention to detail, knowledge of business tax compliance, and the ability to manage multiple deadlines across states and business entities.
Requirements
- At least 5 years of accounting experience, preferably in corporate accounting.
- Experience with federal, state, and local business tax compliance.
- Knowledge of multi-state payroll tax requirements.
- Understanding of sales and use taxes and business tax reporting.
- Experience with 1099 reporting and vendor compliance.
- Strong understanding of general ledger accounting and account reconciliations.
- Advanced Excel skills.
- Strong organizational and communication skills.
Nice To Haves
- Experience with QuickBooks Enterprise.
- Paycom payroll experience.
- CPA certification.
- Enrolled Agent (EA) credential.
- Bachelor's degree in Accounting or Finance.
Responsibilities
- Coordinate federal, state, and local tax reporting requirements and timely filing of business tax returns and reports.
- Coordinate sales and use tax filings where applicable; monitor tax requirements across states; maintain tax calendars and deadlines; coordinate annual tax preparation with external CPA firms; research tax notices and compliance issues; and assist with business tax planning and identifying potential savings.
- Oversee payroll tax reporting and compliance with payroll administration, verify payroll tax filings and payments, monitor unemployment tax requirements, coordinate W-2, 1099, and year-end reporting, review and reconcile payroll tax liabilities, maintain employee work location and withholding information, and help resolve payroll tax notices and discrepancies.
- Monitor state registration and business compliance requirements, coordinate foreign entity registrations, track franchise taxes and annual reports, maintain registrations, permits, and tax documentation, and coordinate compliance for new client locations and projects.
- Review tax- and compliance-related general ledger accounts, reconcile tax liabilities, investigate discrepancies, maintain supporting documentation, establish internal controls, assist with audits, and ensure accounting records comply with company policies and applicable regulations.
- Oversee collection and maintenance of W-9 forms, monitor 1099 reporting, verify vendor tax documentation, assist with contractor classification documentation, and coordinate tax documentation with vendors and subcontractors.
- Act as the primary accounting contact for tax compliance matters and coordinate with outside CPAs, tax advisors, and government agencies.
- Communicate filing deadlines and compliance concerns to management, identify process improvements and administrative cost reductions, and provide periodic compliance status reports.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
