Accounting Clerk

Acadiana Treatment Center

5h

About The Position

The Accounting Clerk is responsible for preparing monthly expense accruals, assembling and verifying invoices and check requests, and ensuring timely vendor payments. This role involves entering and uploading invoices into the HMS system, matching invoices with purchase orders and receiving reports, and maintaining accurate vendor files. The Accounting Clerk also produces monthly reports, provides supporting documentation for audits, and ensures compliance with local regulations regarding professional services withholdings. Additionally, this position assists the Director of Finance and Chief Financial Officer with financial audits and special projects.

Requirements

• Proficiency in accounting principles and practices.
• Experience with accounting software (HMS system AP Module mentioned).
• Attention to detail and accuracy.
• Ability to identify and resolve discrepancies.
• Strong organizational and time management skills.
• Ability to maintain confidentiality.
• Understanding of local regulations regarding financial withholdings.

Nice To Haves

• Experience with vendor file maintenance (W9, waivers, etc.).
• Experience in preparing reports for audits.
• Familiarity with credit card and petty cash transactions.

Responsibilities

• Prepares monthly consistent and accurate expense accruals (master accrual).
• Assembles, reviews and verifies the invoices and check requests according to Acadia’s Policy.
• Flags and clarifies any unusual or questionable invoice items or prices.
• Performs monthly monitoring with AP Clerk accounts payable balances for the highest volume vendors.
• Reports immediately to the supervisor any situation affecting payments processing.
• Enters and uploads invoices into HMS system AP Module using correct account codes.
• Matches invoices, PO and receiving Reports with appropriate check request in order to process payments to vendors in a timely manner.
• Ascertains all invoices payments includes a check request approved by Chief Financial Officer & Chief Executive Officer, or designee.
• Monitors accounts to ensure payments are up to date.
• Researches and resolves invoice discrepancies and issues, timely.
• Maintains vendor files up to date and accurate vendor master file.
• Produces monthly reports.
• Provides supporting documentation for audits.
• Ensures proper professional services withholdings as required by local regulations.
• Prepares monthly report for Credit Card & Petty Cash withholding transactions.
• Assists Director of Finance in any external or internal financial audits that may arise.
• Assists with special projects as requested by Director of Finance or Chief Financial Officer.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed