Accounting Clerk

Crescent Careers • Huntsville, AL

7d

About The Position

Essential Functions: Group billing/deposits/final balances. All catering functions must be paid 3 business days before function. Print banquet checks and check that they are posted to correct account daily. Print invoices for groups the day after departure and send them to Meeting Planners to review. Once reviewed make any changes needed and send to group contact. Check folio transfer report for any folios going to group transient AR accounts. Prepare invoices for any transient groups that have open folios daily. Set up new AR files. Handle Direct Bill applications. AR Aging and collections Elevon credit card lookups Pull drop safe, prepare Daily Deposits. Notify managers of any cashier shortages Count all hotel banks monthly. Organize Petty Cash Receipts for Reimbursements Upload Cash Handling and Bank Contracts. Research Chargebacks and answer them. Do any postings necessary for these. Maintain Gift Certificate Log. Tax exemptions-enter Profit Sage and upload. Upload Credit Meeting minutes. Check “skips” and “checked out”, daily. Notify Front Office manager of any that need to be taken care of. Post Bonvoy invoice monthly. Any other duties assigned by Controller/ Director of Finance.

Responsibilities

• Group billing/deposits/final balances
• Ensure all catering functions are paid 3 business days before the function
• Print banquet checks and verify they are posted to the correct account daily
• Print invoices for groups the day after departure and send them to Meeting Planners for review
• Make necessary changes to invoices after Meeting Planner review and send to group contact
• Check folio transfer report for folios going to group transient AR accounts
• Prepare invoices for transient groups with open folios daily
• Set up new AR files
• Handle Direct Bill applications
• Manage AR Aging and collections
• Perform Elevon credit card lookups
• Pull drop safe and prepare Daily Deposits
• Notify managers of any cashier shortages
• Count all hotel banks monthly
• Organize Petty Cash Receipts for Reimbursements
• Upload Cash Handling and Bank Contracts
• Research Chargebacks and answer them, and make necessary postings
• Maintain Gift Certificate Log
• Handle tax exemptions, enter in Profit Sage, and upload documentation
• Upload Credit Meeting minutes
• Check “skips” and “checked out” daily and notify Front Office manager of any issues
• Post Bonvoy invoice monthly
• Perform any other duties assigned by Controller/ Director of Finance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed