Accounting Clerk

Aston Carter•Fresno, CA

3d•$23 - $25•Onsite

About The Position

The Accounting Clerk supports the full accounts payable cycle and related accounting activities by accurately processing high-volume invoices, maintaining up-to-date vendor accounts, and ensuring timely payments within agreed terms. This role contributes directly to a smooth month-end close, accurate financial records, and strong vendor and internal relationships. The Accounting Clerk works with a variety of accounting systems and tools to process transactions, reconcile accounts, and support compliance and reporting requirements.

Requirements

Proficiency in high-volume data entry with strong attention to accuracy and detail.
Experience with three-way match processes involving purchase orders, invoices, and receipts.
Hands-on experience with invoice coding, invoice processing, and voucher processing.
Knowledge of accounts payable processes, including check runs and payment posting.
Working knowledge of accounts payable, accounts receivable, and general bookkeeping principles.
Ability to perform reconciliations, including vendor statement reconciliations and bank reconciliations.
Familiarity with purchase order processes and related documentation.
Proficiency with Microsoft Office, including Outlook and Excel, with the ability to perform functions such as VLOOKUPs.
Experience using accounting or bookkeeping software such as QuickBooks or similar systems.
Strong administrative and clerical skills to support accurate recordkeeping and documentation.
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Strong communication skills to interact effectively with vendors and internal partners.
Customer-service-oriented approach when handling vendor inquiries and issue resolution.

Nice To Haves

Experience supporting both accounts payable and accounts receivable functions.
Background in general accounting and bookkeeping, including invoice processing and reconciliation.
Familiarity with sales and use tax concepts and related filings is beneficial.
Ability to support intercompany billing activities.
Comfort with identifying and implementing process improvements in accounting workflows.
Willingness and ability to cross-train into Accounts Receivable and provide backup coverage.
Strong organizational skills and the ability to maintain well-structured vendor files and records.
Ability to work both independently and collaboratively within an accounting team.
Adaptability to assist with special projects and additional duties as needed.

Responsibilities

Maintain payments to vendors within agreed terms while taking advantage of early payment discounts when cash flow allows.
Assist with the monthly close of accounts payable by the 4th business day of the month-end closing process.
Perform various accounting and clerical tasks related to the maintenance and processing of accounts payable transactions.
Monitor and record all details of payments due to vendors and creditors, ensuring accuracy and completeness of information.
Review invoices, check requests, expense reports, and statements for accuracy, proper approval, and policy compliance.
Sort, match, and process invoices and payments to ensure timely and accurate disbursements.
Maintain vendor accounts in a current and up-to-date status, including handling changes and updates as needed.
Perform accurate, high-volume data entry to review, code, and process invoices and vouchers for vendor, employee, and company expenditures.
Maintain vendor master data and files, including setup, updates, credit applications, and archiving or data storage.
Reconcile vendor statements to the accounts payable ledger and prepare account analyses as needed.
Prepare and execute vendor payments, including check runs and batches, as well as wire payments and bank transfers.
Monitor and follow up on outstanding or uncashed checks to ensure proper resolution.
Serve as a point of contact for vendors, providing customer-service-oriented support and resolving issues related to payments and balances.
Manage outstanding vendor balances and negotiate extended payment terms when cash is restricted, as appropriate.
Prepare accounts payable reports and support monthly accounts payable and general ledger close activities.
Assist with intercompany billing activities as needed.
Support compliance-related processing, including annual 1099 reporting and sales and use tax filings and payments as needed.
Process employee reimbursable expense payments accurately and on time.
Maintain positive and productive working relationships with internal partners and vendors.
Identify and recommend opportunities for process improvements and efficiencies within accounts payable and related processes.
Maintain proficiency with accounting software and technology used in the department and support cross-training and backup coverage.
Develop the ability to cross-train into Accounts Receivable to provide backup support when needed.
Assist with special projects and perform other related duties as assigned.