Accounting Clerk

Southern Glazer’s Wine and Spirits, LLC•Indianapolis, IN

6d•Onsite

About The Position

Provide accounting support to accounting supervisors and other managers within the department. Keys daily worksheets into the general ledger system, and ensure files are complete and maintained. Perform various clerical and routine accounting tasks in support of the operating unit.

Requirements

High school diploma or equivalency plus 2 years of experience
Knowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives

Responsibilities

Compile and maintain commercial insurance claims and employee expenses, and carry out general administrative functions
Open and distribute all incoming mail
Assist in Accounts Receivables and collections, as well as Accounts Payable processing
Prepare daily bank deposits for trade and retail invoices
Data entry for cash receipts for those deposits into the computer system
Process, print, and release checks on-demand including advances, loans, invoices, and expense checks
Assist with new vendor setup, (faxing, email, W-9 to vendors) Fill out new vendor setup form for SSG (Shared Solutions Services) and submit both W-9 and Excel form for Master Data
Maintain files of all incoming checks received
Maintain employee vendor information as it relates to employee expenses
Prepare and file reports of commercial insurance accidents
Maintain commercial liability certificates
Maintain and update salesman s monthly budget for the entire State
Maintain and update overtime report for the state
Prepare all expense reimbursement vouchers for entry into a computer system
Track budgets in order to limit expenditures
Capture, verify and forward all bill back expenses to Assistant Accounting Manager
Data entry of all samples and salesperson bottle purchases into a spreadsheet
Prepare and mail bill back invoices for these expenses in addition to maintaining and tracking wine lists for quarterly bill backs
Maintain general accounting department and employee expense reimbursement files, plus labels for all other accounting file folders
Verify and investigate all information on employee expense reimbursement forms
Maintain mailing labels for vendors and employees as well as for the accounting department, to include overnight services
Maintain and replenish all accounting department supplies for employees, copier and facsimile
Perform other job-related duties as assigned