Accounting Clerk (Part-Time - 24 hours/week)

AccorHotel•Honolulu, HI

4d•Onsite

About The Position

The Accounting Clerk ensures administrative and accounting support, reconciling data and entry of data into the hotels computerized accounting systems. This is a part-time position requiring 24 hours per week, with scheduling flexibility on Mondays through Fridays. The role involves preparing and balancing daily deposits, processing travel agent commissions and invoices, various posting and reconciling tasks including bank statements and journal preparation, reconciling credit cards and employee expense reports, completing credit applications, and entering invoices into the accounting software. The clerk will also prepare check runs, process voids, and reconcile monthly statements. Verification of revenue transactions from point of sale and property management systems is crucial. Responsibilities include preparing accounts receivable invoices, participating in hotel inventories, checking the accounting email inbox, and performing other duties as assigned by finance department management. The role also involves physically filing records, potentially substituting for other accounting positions, and maintaining open communication with guests, employees, and management.

Requirements

High school diploma or equivalent
Must have experience in a similar size operation.
Familiarity of hotel operations.
Knowledge of general accounting principles and operations
Previous experience in an Accounting Operations position
A working knowledge of / or previous experience utilizing General Ledger Accounting software programs is advantageous.
Ability to use Hotel PMS (Property Management Systems) is also highly advantageous.
Ability to use 10-key by touch
Ability to accurately type 30 words per minute
Ability to access and operate personal computers, and be able to proficiently use Microsoft products for daily work tasks – ie Microsoft Word, Microsoft Excel, Microsoft Outlook
Able to accurately perform repetitious tasks in a high volume work environment.
Seeks to use personal initiative to improve business practices and work flows.
Able to work with little or no supervision
Represents the company in a positive manner expounding the values, ethics and pride at all times

Nice To Haves

1 year experience utilizing Quickbooks software

Responsibilities

Prepares and balances daily deposits (Guest Ledger, Advanced Deposits and Miscellaneous Receipts), audit cashiers cash deposits
Processes travel agent commissions and delayed flight invoices
Various posting, balancing and reconciling data, including bank statements and journal preparation for entry to the hotels ‘accounting system.’
Reconcile credit cards and employee expense reports
Complete credit application requests and verify federal identification numbers
Enters invoices into the hotels ‘accounting software system’, prepares check runs and wire payments on an accurate and timely basis, processes check voids and reissue checks when necessary, completes monthly statement reconciliations
Verify that all rooms revenue, food and beverage ‘point of sale system’ and other revenue transactions are correct and have integrated into the ‘property management system’ on a daily basis
Preparation of hotel accounts receivable invoices on a monthly basis and bi-monthly AOAO invoice reimbursement
Participate in various hotel inventories.
Balance recorded inventory with the use of computer and balance to General Ledger inventory accounts
Daily accounting email inbox checking for invoices and requests
Perform any duties and responsibilities asked of / but not limited by either the Hotel Financial Controller, Accounting Manager, Hotel Accountant, Senior Accounting Clerk or any designated position given authority in the finance department, based upon departmental need
Physically file and store by lifting, carrying and placing, accounting records on a regular basis. This also includes efficient storage of electronic files for future retrieval in the hotels file directory system.
Substitute and perform the duties of other accounting positions.
Maintain an open line of verbal and written communication, as well as a good working rapport with guests, employees, hotel business associates and management.