Accounting Clerk

Carver Companies Careers•Albany, NY

23h•Onsite

About The Position

The Accounting Clerk is responsible for performing accounting and clerical tasks related to the accurate and timely processing of vendor invoices, employee reimbursements, and customer payment application. This position ensures compliance with internal controls, resolves discrepancies with vendors, resolves discrepancies with vendors, customers and contributes to accurate financial reporting through proper classification and documentation.

Requirements

Associate’s degree in Accounting, Finance, or related field; or equivalent combination of education and experience.
Minimum of two years of accounts payable or general accounting experience.
Proficiency in Microsoft Excel and accounting or ERP systems.
Strong organizational skills and attention to detail.
Ability to work independently, manage time effectively, and meet deadlines.
Effective communication skills for vendor and internal collaboration.
Must be authorized to work in the United States
Employment in this role may be contingent upon the successful completion of certain pre-employment requirements, which could include a background check, drug screen, or driving record review, depending on the position
Strong attention to detail, organizational skills, and accuracy

Nice To Haves

Experience with ERP platforms such as NetSuite, SAP, QuickBooks, Sage, or similar systems.
Familiarity with three-way match process and purchasing systems.

Responsibilities

Review, verify, and process vendor invoices, purchase orders, and payment requests in accordance with company policies and contractual terms.
Match invoices with purchase orders and receiving documents and investigate discrepancies as needed.
Schedule and prepare payments via check, ACH, wire transfer, or credit card based on payment terms.
Maintain vendor records, including contact information, tax documents (e.g., W-9 forms), and banking details.
Reconcile vendor statements and resolve billing or payment issues promptly.
Process employee expense reports and ensure compliance with company reimbursement policies.
Assist with month-end closing tasks, including accruals, account reconciliations, and audit support.
Maintain accurate records of accounts payable transactions and filing systems (electronic and/or physical).
Communicate with internal departments and vendors to resolve invoice or payment issues.
Monitor accounts payable aging and maintain positive relationships with vendors.
Ensure compliance with applicable tax and regulatory requirements related to payments and reporting (e.g., 1099 filings).
Deposit payment and apply to customer invoices.
Communicate with internal departments (e.g., sales, operations) to resolve customer issues and ensure account accuracy.
Support the organization’s cash flow objectives and ensures compliance with relevant policies and procedures.