Accounting Clerk

CVCH•Wenatchee, WA

12d•Onsite

About The Position

The Accounting Clerk is responsible for coordinating all incoming and outgoing mail operations for Columbia Valley Community Health (CVCH) while providing clerical accounting support with a focus on Accounts Payable. This position ensures timely and accurate processing, tracking, distribution, and digitization of mail and documents. In addition, the Accounting Clerk performs routine Accounts Payable functions, including invoice intake, scanning, and data entry support, and serves as the primary backup to the Accounts Payable Specialist. This role requires strong attention to detail, organization, confidentiality, and the ability to manage multiple priorities in a fast-paced environment. This position plays a critical role in supporting financial operations by ensuring secure document handling and maintaining the integrity of financial records.

Requirements

High School Diploma or equivalent required
English fluency required
Minimum of one (1) year of clerical, administrative, or accounting support experience preferred.
Experience with mail handling, document processing, or accounts payable functions preferred.
Strong interpersonal and communication skills
Analytical and problem-solving abilities
Ability to manage sensitive and confidential information

Nice To Haves

Coursework in Business or Accounting preferred
English and Spanish fluency preferred

Responsibilities

Receive and process incoming mail and packages from various carriers.
Sort, open, date stamp, and scan all incoming mail for distribution and electronic workflow.
Route physical and electronic documents to appropriate departments or individuals.
Prepare outgoing mail, including weighing, labeling, and applying correct postage (standard, certified, express).
Maintain logs or tracking systems for incoming and outgoing mail.
Ensure proper handling of confidential and sensitive documents in compliance with HIPAA and organizational policies.
Operate and maintain mail processing equipment (postage meter, scanners, mail software).
Maintain organization, cleanliness, and adequate supply levels in the mailroom.
Coordinate special handling or urgent deliveries (e.g., legal or time-sensitive documents).
Assist staff with mail-related inquiries, including tracking and status requests.
Ensure compliance with postal regulations and CVCH policies.
Receive, sort, and scan vendor invoices and supporting documentation.
Enter invoices into the accounting system with appropriate coding review.
Match invoices to purchase orders and supporting documentation, identifying discrepancies for review.
Maintain organized and accurate electronic and physical filing systems.
Assist with vendor records, including W-9 collection and documentation tracking.
Monitor shared AP inbox and route communications appropriately.
Support Accounts Payable processes to ensure timely and accurate payment preparation.
Serve as primary backup to the Accounts Payable Specialist during absences.
Process vendor payments (check or credit card) following established procedures.
Assist with vendor inquiries and resolution of invoice or payment issues.
Support reconciliation of vendor statements and identification of discrepancies.
Maintain strict confidentiality of all financial and vendor information.
Assist with document management, record retention, and audit support.
Support finance team with clerical and administrative tasks as assigned.
Ensure accurate and timely data entry into financial systems.
Participate in process improvement initiatives to enhance workflow efficiency.
Performs other duties and tasks as assigned by supervisor
Start shift on time and meet attendance standards per the FTE assigned in HRIS system.
Follow safety policies and maintain a clean, safe work environment.
Demonstrate sound work ethics, flexibility, and cultural sensitivity
Uphold CVCH’s mission and core values in all interactions.
Comply with CVCH policies, Joint Commission standards, and HIPPA regulations.
Run ad hoc reports as requested.
Participate in internal committees or special projects.
Contribute to internal communications or newsletters.