Accounting Clerk - HALL Arts Hotel

Coury Hospitality•Dallas, TX

3d•Onsite

About The Position

The Accounting Clerk is responsible for verifying, obtaining approvals, and paying all invoices from vendors and associates in a timely and accurate manner, adhering to accounting policies and procedures. This role also involves billing and collecting all revenue owed to the hotel accurately and promptly, maintaining all cash house banks, and preparing daily cash deposits. The position requires meticulous attention to detail in reconciling various financial documents and maintaining accurate records.

Requirements

High School diploma or equivalent
At least 1 year of related work experience
Hotel Accounting experience required
Strong computer skills
Arithmetic computation skills
Learning skills
Proficient in speaking English and communicating to guests and co-workers using clear, appropriate, and professional language
Comfortable with using Microsoft Office systems and tools
Ability to talk with and listen to others to effectively exchange information
Ability to prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing for accuracy and completeness
Ability to enter and locate work-related information using computers and/or point of sale systems

Nice To Haves

Marriott Lightspeed System preferred

Responsibilities

Sort and verify the accuracy of Night Audit work, particularly receivables, including reconciliation of banquet check extensions, coding of banquets at cost, and review/routing of sales and promotion checks with back-up.
Record department administration phone calls and report any potential concerns to the Director of Finance.
Post city ledger payments in the property management system, reconcile, and bill all city ledger accounts.
Perform follow-up billing and credit collection documentation, informing the Director of Finance of any potentially uncollectible accounts.
Reconcile credit card back-up to the General Cashier Summary and report any discrepancies to the Director of Finance.
Bill out credit cards (AMEX, DINERS, etc.) and maintain accurate and legible logs for all credit cards.
Set up new accounts following the established credit policy.
Assist in reconciling open account status items.
Input General Cashier Summary and maintain the binder.
File and distribute credit card cancellations, bulletins, and credit warnings.
Process and follow up on all returned checks accepted as cash payment.
Record General Ledger and City Ledger reconciliations.
Prepare daily cash deposit, log all cash drops with a witness, and substantiate on the cash drop sheet.
Safeguard the general cashier's bank, accounting for all funds daily and providing the Director of Finance with a record of the daily count.
Maintain security of general cashier's access, including the security system and safe combinations.
Issue all house banks upon approval from the Director of Finance.
Oversee all house banks, including those issued to other bank holders, and maintain a current file of all house bank contracts, amounts issued, and outstanding.
Audit house banks with a witness.
Maintain the monthly house bank summary report and adhere to house bank policies and procedures.
Balance all cashier's deposits daily and report all overages and shortages to the Director of Finance.
Immediately notify the Director of Finance in case of significant fund shortages.
Balance all deposits daily and provide copies.
Maintain a log of all collections.
Provide change for all hotel outlets at specified times and maintain adequate change reserves on weekends.
Maintain numerical control of all gift certificates.
Prepare the daily over/short report and research any discrepancies.
Maintain the petty cash fund following S.O.P. and reconcile weekly for reimbursement from accounts payable.
Perform any other job-related duties as assigned.