Accounting Clerk

PROMPTCARE COMPANIES INC•New Providence, NJ

19h•Hybrid

About The Position

As an Accounting Clerk, you will be responsible for processing, verifying, and reconciling all assigned vendor invoices and payments. You will also be assisting with the month-end closing process, ensuring that all invoices are accurate and properly recorded and supporting the accounting staff with month end requirements, such as Balance Sheet Analysis, and Various Reporting/Supporting Schedules.

Requirements

High School Diploma or equivalent
Three years AP with 3-part match experience is preferred with GL coding responsibility
Computer literate, Excel & Word knowledge, AP Software (Business Central experience is a plus) Copier, Fax, Email

Nice To Haves

Business Central experience is a plus

Responsibilities

Process vendor invoices by three way match (invoice, purchase order, receiving) resolving price/quantity discrepancies as necessary
Clearly indicate which items have been received and when received
Code invoices according to five segment GL account structure
Route invoices via Electronic Approval to appropriate cost center manager
Process approved invoices in a timely manner according to monthly close schedule
Reconcile vendor statements
Communicate with vendors on payment status as necessary
Respond to vendor inquiries
Process payments as necessary
Prepare and review disbursement package for accuracy
Release all signed checks with appropriate backup
Create and maintain vendor cards
Void and reissue payments as necessary with management approval
Process stop payments with appropriate management approval
Review, Approve, and Process employee reimbursements for travel and entertainment
Other Duties/Projects as assigned
Vendor Account Analysis
Respond to vendor inquiries in a timely manner
Assist with internal and external audits
Prepare and review journal entries – accruals
Prepare Balance Sheet Analysis Schedules
Prepare and Maintain Supporting & Detailed Expense Account Schedules

Benefits

Comprehensive Medical, Dental, and Vision Package
401(k) Plan with Company Match
Generous PTO: Vacation, Sick Time, Personal Days, and Paid Holidays
Life Insurance: Standard coverage with optional enhancements
Employee Assistance Program: Free counseling and coaching sessions
Emotional Well-being and Work-Life Balance Resources
Short & Long-Term Disability: Company-paid with optional supplements
Accidental Death and Dismemberment Insurance
FSA and HSA: Manage healthcare expenses
Commuter Spending Programs
Volunteer and Engagement Opportunities
Employee Referral Bonuses
Exclusive Discounts on entertainment, travel and various other supplemental and cellphone plans