Accounting Clerk

Monarch Technical Search • Gurnee, IL

7d

About The Position

Accounts Receivable / Payable: Enter all incoming payments (checks, ACH, credit cards, wires) into ERP. Maintain pre-payment logs Reconcile A/R monthly. Process all A/R billing in ERP and customer portals. Investigate and resolve short payments or discrepancies. Follow up on past-due accounts and monitor extended payment terms. Maintain strong relationships with customer AP teams. Accommodate special requests for customers Credit & Customer Account Management: Conduct credit checks prior to shipping. Approve or deny new customer accounts based on credit investigation. Review and enter new customer forms in SAGE upon approval. Send customer introduction letters outlining payment terms, spending limits, and payment options. Review customer ownership changes, obtain updated forms & enter into ERP. Maintain electronic copies of tax forms and ensure compliance for audits. Obtain updated copies of tax forms once expired Confirm accuracy of incoming tax forms, keep a log. Banking & Financial Controls: Make daily deposits (remote and physical). Sign checks Monthly credit card reconciliation HHRR: Adjust timesheets as needed. Enter new employees and PTO into the system. Train new employees Record holidays and update PTO in the timekeeping system. Record parental or bereavement leave Other administrative tasks

Responsibilities

• Enter all incoming payments (checks, ACH, credit cards, wires) into ERP
• Maintain pre-payment logs
• Reconcile A/R monthly
• Process all A/R billing in ERP and customer portals
• Investigate and resolve short payments or discrepancies
• Follow up on past-due accounts and monitor extended payment terms
• Maintain strong relationships with customer AP teams
• Accommodate special requests for customers
• Conduct credit checks prior to shipping
• Approve or deny new customer accounts based on credit investigation
• Review and enter new customer forms in SAGE upon approval
• Send customer introduction letters outlining payment terms, spending limits, and payment options
• Review customer ownership changes, obtain updated forms & enter into ERP
• Maintain electronic copies of tax forms and ensure compliance for audits
• Obtain updated copies of tax forms once expired
• Confirm accuracy of incoming tax forms, keep a log
• Make daily deposits (remote and physical)
• Sign checks
• Monthly credit card reconciliation
• Adjust timesheets as needed
• Enter new employees and PTO into the system
• Train new employees
• Record holidays and update PTO in the timekeeping system
• Record parental or bereavement leave
• Other administrative tasks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed