Accounting Clerk

Pyramid Global Hospitality•Houston, TX

1d•Onsite

About The Position

Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships. Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers. Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences. The Houston Marriott Westchase is one of the largest full-service Marriott hotels in Houston. We offer over 604 renovated guest rooms and more than 40,000 square feet of event space, including the 10,000-square foot Grand Ballroom, two boardrooms and 18 additional meeting rooms. Come join our elite staff of committed hospitality industry professionals and help us deliver best-in-class guest experiences. We are conveniently located off of Beltway 8 and Westheimer. Our friendly and positive atmosphere makes us an ideal place for guests — as well as employees! The Accounting Clerk plays a vital role in supporting the full-cycle finance operations of a dynamic, fast-paced hotel environment. This position combines accounts payable, accounts receivable, revenue reconciliation, and financial reporting responsibilities — acting as the financial backbone that keeps daily hotel and restaurant operations running smoothly. The ideal candidate is highly organized, detail-oriented, and comfortable partnering cross-functionally with restaurant managers, hotel departments, vendors, guests, and corporate finance teams.

Requirements

2+ years of accounts payable, accounts receivable, or general accounting experience
High-volume invoice processing experience
Working knowledge of GAAP, bookkeeping principles, and full-cycle accounting
Advanced proficiency in Microsoft Excel (data analysis, reporting, complex calculations)
Proficiency in Microsoft Word and Outlook
Experience with ERP or accounting systems
Strong attention to detail and deadline management skills
Ability to type a minimum of 35 words per minute accurately
Ability to work independently in a high-volume, deadline-driven environment

Nice To Haves

Hospitality, hotel, restaurant, or food & beverage accounting experience
Experience with Marriott Property Management Systems (PMS) or similar hotel systems
Experience with Craftable procurement and invoice management software
Experience with Microsoft Dynamics 365 Finance & Operations (F&O)
Multi-departmental AP/AR experience
Month-end close and financial reporting experience

Responsibilities

Process high-volume vendor invoices, ensuring accuracy, proper GL coding, approvals, and compliance with company policies
Prepare and execute weekly and monthly payment runs, including checks, ACH, and wire payments
Ensure compliance with the three-way match process (PO, receiving, vendor invoice)
Coordinate with the Corporate Office to establish new vendors in F&O / Dynamics 365
Reconcile vendor statements and resolve discrepancies promptly
Respond to vendor inquiries regarding past-due balances and missed payments
Follow up with managers to ensure all invoices are entered into Craftable before processing
Maintain accurate AP files and documentation in audit-ready condition
Verify and process employee expense reports in compliance with company guidelines
Manage guest and corporate accounts, post payments, and follow up on overdue balances
Monitor credit card transactions for chargebacks and escalate as needed
Maintain accurate AR records and support collections efforts in a professional, hospitality-focused manner
Reconcile daily revenue reports from hotel outlets including front office and food & beverage
Generate daily revenue reports and distribute to relevant department heads
Assist with month-end close, including journal entries, accruals, AP/AR aging, and account reconciliations
Support P&L review meetings by ensuring all invoice and revenue documentation is complete and accurate
Support internal and external audits by providing AP/AR documentation and explanations
Maintain strong internal controls and ensure ongoing policy compliance
Identify and recommend improvements to AP/AR workflows, controls, and process efficiency
Assist in documenting standard operating procedures and best practices
Monitor and manage the Accounts Payable shared email inbox
Collect, print, scan, upload, and organize invoices from restaurant and hotel department managers
Send reminders to managers to confirm receipt of goods and services in Craftable
Reconcile and maintain corporate vendor accounts across multiple entities or locations
Provide backup support for general accounting and administrative duties as needed
Assist with special finance projects, reporting requests, and departmental initiatives