2026-27 Accounting Clerk - High School Bookstore - Paradise Valley HS

Paradise Valley USD 69•Phoenix, AZ

1d•Onsite

About The Position

The job of Accounting Clerk - High School Bookstore is done for the purpose of providing support to department activities with specific responsibility for an array of fiscal services for student body and school site activities; assisting the Bookstore Manager; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines.

Requirements

Operating standard office equipment
Performing standard bookkeeping
Preparing and maintaining accurate records
Using pertinent software applications
Basic math, including calculations using fractions, percents, and/or ratios
Reading a variety of manuals
Writing documents following prescribed formats
Presenting information to others
Solving practical problems
Bookkeeping principles and practices
Standard office machines, methods and practices of office operations
Basic computer applications
Scheduling activities and/or meetings
Gathering, collating, and/or classifying data
Using basic, job-related equipment
Flexibility to work with others in a wide variety of circumstances
Working with data utilizing defined but different processes
Operating equipment using defined methods
Working with a wide diversity of individuals
Working with a variety of data
Utilizing specific, job-related equipment
Problem solving to identify issues and create action plans
Problem solving with data requires independent interpretation of guidelines
Problem solving with equipment is limited
Being attentive to detail
Communicating with diverse groups
Meeting deadlines and schedules
Working with frequent interruptions
Working with detailed information/data
Job related experience is required
High school diploma or equivalent
Must be able to be bonded
Criminal Background Clearance
Valid Arizona DPS Level I IVP Fingerprint Clearance Card

Responsibilities

Collects funds from student events (e.g. ticket sales, yearbook purchases, club fundraisers, student class fees, etc.) for the purpose of ensuring the accuracy and timely completion of transactions within established accounting practices.
Compiles financial information related to site assignment (e.g. gift/ donations funds, capital funds, traveler fees, etc.) for the purpose of providing required documentation and/or processing information.
Maintains financial records related to student activities and/or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and established regulatory guidelines.
Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fund raisers, Bookstore, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines.
Orders all school wide inventory (e.g. yearbooks, sweat shirts, etc.) for the purpose of securing items to maintain inventory.
Performs general and program specific clerical functions (e.g. distributing purchase orders, scheduling, copying, faxing, etc.) for the purpose of supporting departmental activities.
Prepares written materials and financial information (e.g. account status by club, activity ticket revenue, student fees, gifts and grants, general funds, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
Processes financial information (e.g. ticket cash boxes, tax credit/donations, check requisitions, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.
Reconciles financial data related to student accounts for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
Responds to inquiries of staff, students, parents and administration regarding student and site financial procedures for the purpose of providing information, direction and/or referral for addressing inquiry.
Participates in site admin team meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.