Accounting Associate

The Young Center for Immigrant Children's Rights•Chicago, IL

46d•$27 - $34•Remote

About The Position

The Young Center for Immigrant Children’s Rights invites applications for a full-time Accounting Associate to be based remotely with preference to those located within commuting distance of one of our nine office locations (Chicago, Harlingen, Houston, San Antonio, New York, Phoenix, Los Angeles, Washington DC, or Grand Rapids, Michigan). The Accounting Associate’s role involves reviewing and processing invoices for payment, ensuring accurate general ledger coding, administrative support for accounting and administration, and using Bill.com for tracking. Responsibilities include setting up and maintaining vendor accounts, collecting W-9 forms, and ensuring 1099 compliance. The position prepares payment batches, handles vendor inquiries, processes employee expense reports, and ensures timely payments. The employee will maintain organized accounts payable records, monitor aging reports, and assist with cash flow forecasting and audits. Additionally, they will support the Senior Accounting Manager, identify process improvements, and ensure compliance with company policies and regulations. ABOUT THE YOUNG CENTER The Young Center for Immigrant Children's Rights is a national organization dedicated to protecting and advancing the rights and best interests, safety, and well-being of immigrant children in the United States. We center children's voices, celebrate their strengths, and recognize their fundamental need to be with family and in community, not detention. For more than 20 years, the Young Center has accompanied and advocated for over 10,000 children from more than 70 countries worldwide. We are the only organization that takes an integrated approach to protecting and advancing the rights of children, in accordance with the Convention on the Rights of the Child and state and federal law, through direct services, stakeholder support across child welfare systems, systems and narrative change, and litigation. Further, we fight tirelessly to bring greater equity to the child welfare system, demanding accountability from systems and people in positions of power, so children in immigrant families who face court cases remain safe, free, and with families in communities where they are supported. The Young Center has offices in Houston, San Antonio, and Harlingen, Texas; Chicago, Illinois; New York, New York; Washington, D.C.; Phoenix, Arizona; Los Angeles, California; and Grand Rapids, Michigan. We also serve children through our programs in New Jersey. To learn more about the Young Center, visit www.theyoungcenter.org.

Requirements

Experience in accounts payable, accounting support, bookkeeping, or a related field.
Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
Ability to communicate clearly and professionally, both orally and in writing.
Proficiency in Microsoft Excel, including the ability to use advanced functions, create financial reports, and maintain accurate data.
Exceptional attention to detail and accuracy in processing financial transactions.
Experience with general ledger coding and established accounts payable practices.
Effective communication and organizational skills, with the ability to prioritize and manage multiple tasks efficiently.
Previous experience in finance or accounting role, ideally within accounts payable.

Nice To Haves

Proven experience with Bill.com for managing invoice processing and payment workflows.
Experience handling confidential financial and employee information with discretion
Associate degree in Accounting, Business Administration, or related field preferred; equivalent work experience considered
Experience—lived, volunteer, or professional—with immigration matters

Responsibilities

Process vendor invoices, check requests, and payments in an accurate and timely manner
Maintain Accounts Payable records and supporting documentation in accordance with organizational policies and procedures
Review invoices for appropriate approvals, coding, and supporting documentation
Prepare and review A/P aging reports and proactively follow up on outstanding items
Monitor and address expired billing, outstanding invoices, and vendor discrepancies
Communicate with vendors and staff regarding payment status, invoice issues, and documentation needs
Assist with monthly and year-end closing processes related to Accounts Payable
Support audit preparation by maintaining organized and complete financial documentation
Process employee reimbursements and ensure compliance with organizational reimbursement policies
Assist with Accounts Receivable invoicing and tracking of incoming payments
Prepare rental invoices and maintain related records
Track and maintain tax exemption documentation and vendor compliance records
Assist with onboarding administrative processes for new staff, including coordination of forms and internal setup requests
Maintain organized accounting and finance files, records, and electronic documentation
Support finance-related reporting and data entry as assigned
Coordinate with Finance, HR, and Operations staff to ensure smooth administrative and financial processes
Identify opportunities to improve efficiency and effectiveness of accounting and administrative procedures
Other duties as assigned