Accounting Associate

Jewish Federation of Greater Philadelphia•Philadelphia, PA

6d•Hybrid

About The Position

The Accounting Associate is part of a strong and deep team of finance, accounting and program professionals at the Jewish Federation. The Accounting Associate plays a key role in the transactional work and administration of the Foundation for Jewish Day Schools (FJDS) Educational Improvement Tax Credit (EITC/OSTC) programs. The responsibilities include processing donations, producing financial reports, tracking and verifying scholarship allocations, regulatory compliance, supporting program operations, and stakeholder engagement. Reporting to the the Director of EITC (Educational Improvement Tax Credit) and working closely with the Director, Finance Department, and the Fundraising department's EITC Committee, the Accounting Associate supports core program workflows, regulatory compliance, and data-driven decision-making. The role requires strong project management, analytical, and communication skills to coordinate across schools, donors, board members, and partners.

Requirements

Excellent organizational skills with meticulous attention to detail.
Strong written/verbal communication skills with the ability to engage diverse stakeholders.
Demonstrated ability to manage multiple priorities and projects.
Self-starter, works independently and adheres to self-accountability.
Strong analytical and problem-solving skills related to financial and program data.
High level of discretion and professionalism in handling confidential information.
Client-service orientation with strong interpersonal skills.
Proficiency in Microsoft Excel (including pivot tables and reporting) and database management; experience with accounting and financial systems preferred.
Minimum of two days per week in the office, with additional in-office time as needed during peak program periods.
Bachelor’s degree in business, nonprofit management, finance, or a related field preferred.
Minimum of 3+ years of relevant experience in program coordination, operations, finance, or administrative support in a professional setting.
Experience working with databases and reporting tools required.

Nice To Haves

Familiarity with nonprofit, education, or tax credit programs is a plus.

Responsibilities

Complete donation process workflows (checks, wires, stock transfers, credit cards) with accurate entry, documentation, and compliance with Finance protocols, FJDS policies, and DCED regulations.
Reconcile contributions across all PEP LLC entities by school, tax program, and fiscal year; Identify discrepancies and resolve variances in collaboration with PEP.
Generate, record and distribute donor receipts and acknowledgment communications in accordance with regulatory requirements.
Maintain and ensure accuracy of donor, board, and school contact data, including tracking terms and engagement history.
Coordinate scholarship allocation processes, including entering approved funding into third-party platform and ensuring scholarship assignments align with state guidelines and FJDS policy.
Create and maintain spreadsheets to track undesignated funds.
Complete encumbered fund tracking and reconciliation, including analysis of school utilization, preparation of fund transfers (MOUs), and ensuring timely use prior to expiration.
Maintain EIO-specific contribution and disbursement processes, ensuring proper data entry, documentation and audit readiness.
Implement disbursement process of interest earned from investment account(s).
Compile financial, scholarship, and demographic data to support audits, IRS filings (990), DCED renewals, and other compliance requirements.
Collaborate with Finance to ensure integrity and accuracy of data, program reporting and data systems.
Monitor adherence to program guidelines and proactively identify risks or compliance gaps.
Coordinate communications with schools regarding eligibility, funds available, scholarship parameters and allocations, compliance requirements, and donor updates.
Support clear, timely communication with donors, board members, school administrators and partner organizations.
Maintain targeted communication lists for donor engagement/stewardship initiatives.
Coordinate logistics and materials for quarterly Board and committee meetings, including scheduling, communications, attendance tracking, Zoom meetings, and preparation of summaries.
Support the Director in managing EITC Committee engagement, including maintaining records, preparing materials, and coordinating follow-ups.
Lead coordination of the Foundation’s Continuing Education events, including logistics, accreditation, participant communications, and post-event follow-up.
Maintain calendar of large-scale school events such as annual fundraising gala, and coordinate related JFGP involvement (e.g., gala ads).
Support program-related events and initiatives as needed.
Collaborate with Finance, Marketing, External Affairs and FRD teams (as needed).
Contribute to ongoing enhancements of systems, workflows, and program effectiveness.
Complete tasks and projects assigned by the Director.