Accounting Associate

CommonSpirit Health•Austin, TX

13d•$40,000 - $45,000•Hybrid

About The Position

The Accounting Associate is a key member of APA!’s Finance team, with primary responsibility for accurate and timely receivables-focused accounting. This role records, reconciles, and supports revenue activity across APA!’s diverse revenue streams, including donations, grants, pledges, adoptions, clinic activity, thrift and retail, ecommerce, and other income. The Accounting Associate works closely with the Accounting Manager, Finance team, Philanthropy/Development, and other departments to ensure that financial activity is accurately reflected in APA!’s accounting records, with supporting documentation, and in financial reports. The role requires cross-departmental and cross-program coordination and collaboration. This position requires strong attention to detail and accuracy, comfort working with high-volume transaction data with significant recurring journal entry work, the ability to investigate discrepancies, and clear communication across teams. While the primary focus of this role is Receivables, the Accounting Associate will also cross-train in Accounts Payable and provide backup support when needed to help ensure continuity of Finance operations.

Requirements

Bachelor's degree
At least 1 year of professional experience in an office or accounting department setting
Basic understanding of Generally Accepted Accounting Principles (GAAP) and accounting operations
Self-starter with strong time management; able to work independently and collaboratively
High attention to detail, high standards for quality, and superb organizational skills
Excellent written and verbal communication skills
Intermediate to strong Excel skills
Comfort working with high-volume transaction data, data cleanup, reconciliations, and basic troubleshooting
Able to investigate discrepancies, identify patterns, ask clarifying questions, and follow issues through to resolution
Excellent interpersonal skills; able to maintain a professional presence in all situations
Able to work in fast-paced, dynamic situations
Able to navigate complex circumstances and crises
Able to prioritize workload to manage multiple tasks with strict deadlines
Able to work well with colleagues in a team environment
Adaptable to change and able to perform additional related duties as needed

Nice To Haves

Experience with nonprofit revenue, donor restrictions, grants, pledges, and contributions
Experience with nonprofit accounting, donor/CRM, payment processing, retail, ecommerce, and financial reporting systems
Audit support experience

Responsibilities

Record and reconcile receivables activity across APA!’s revenue streams, including donations, grants, pledges, adoption and clinic revenue, thrift and retail revenue, ecommerce revenue, contract revenue, cash, checks, ACH deposits, and third-party payment processors.
Prepare recurring journal entries and maintain organized supporting documentation for revenue and receivables activity.
Reconcile activity between accounting systems, donor-tracking systems, bank activity, payment platforms, and reports.
Research and resolve discrepancies related to payouts, refunds, chargebacks, fees, credits, coding, timing differences, and unusual or irregular transactions.
Work closely with Philanthropy/Development to support accurate donor tracking, contribution coding, donation reporting, pledge/grant recording, and reconciliation between accounting and CRM records.
Coordinate with departments, including Thrift, Placement, Clinic, and other teams, to clarify revenue activity and resolve transaction questions.
Record and reconcile thrift, retail, and ecommerce revenue from platforms such as Square, eBay, and The RealReal.
Record and reconcile adoption, clinic, and animal-related revenue activity, including Shelterluv transactions, related reports, payout discrepancies, and support documentation.
Track, record, and verify donation activity from multiple platforms and payment sources, including checks, ACH deposits, online giving platforms, third-party payment processors, and donor/CRM records.
Collect, count, log, and deposit cash and checks received; follow all cash handling procedures; and ensure deposits are entered accurately into current systems.
Track and reconcile revenue-related liability balances, which may include gift cards, refundable deposits, surgery/animal deposits, and other similar items.
Support grant, pledge, contribution receivable, and contract revenue documentation, including invoicing support when needed.
Ensure that transactions and supplemental documentation comply with Finance policies, procedures, and internal controls.
Maintain information and review financial transactions by creating, organizing, and monitoring electronic files, accounting records, and supporting documentation.
Use Excel and other approved tools to clean, analyze, reconcile, and troubleshoot financial data.
Support audit work papers for the annual audit by accumulating data for assigned areas in a timely and accurate manner.
Cross-train in Accounts Payable processes and provide backup support for vendor invoice processing, payment workflows, documentation, and related accounting tasks as needed.
Help maintain clear procedures, templates, and process documentation to support accuracy, continuity, process improvement, and cross-training within the Finance team.
Run various errands for APA! as needed, such as collecting checks, delivering deposits to the bank, or supporting other Finance-related needs.
Job duties may include some or all of the above and other duties as assigned by manager.