Accounting Associate

TEKsystems•City of Saratoga Springs, NY

13d•$65,000 - $75,000•Onsite

About The Position

Our client is seeking a well rounded accounting associate to join their team in Saratoga Springs, NY. Key Responsibilities: Actively manage assigned accounts receivable portfolio to ensure timely collection of outstanding invoices Monitor aging reports and follow up on overdue balances Resolve payment delays, billing disputes, and short payments in collaboration with internal teams Prepare and maintain customer statements and collection notes Escalate delinquent accounts in accordance with company credit and collections policy Invoicing & Billing Generate, review, and issue customer invoices in accordance with contractual terms, pricing, and billing schedules Ensure invoices are accurate, complete, and supported by appropriate documentation (e.g., sales orders, service delivery, usage data) Manage recurring, milestone-based, and one-time billing Correct billing errors, issue credit memos, and re-invoice as needed Partner with Sales and Operations to ensure billing aligns with executed agreements and delivered services Revenue Management Review transactions to ensure proper classification, timing, and allocation of revenue Assist with revenue reconciliations between sub-ledgers and the general ledger Identify and resolve revenue discrepancies or anomalies Support month-end close activities related to invoicing, AR, and revenue Reporting & Process Improvement Maintain accurate records and documentation for audit and internal controls Prepare AR, collections, and billing reports for management Identify opportunities to improve billing accuracy, collections efficiency, and revenue processes Assist with system enhancements, testing, and documentation related to billing and AR workflows Adhere to internal controls and finance policies

Requirements

A complete or comprehensive understanding of accounting practices and procedures
AAS in Accounting, or equivalent combination of education and experience
The ability to act responsibly and ethically when working with sensitive financial information, whether it’s information for the company or for individuals
Solid communication skills, with proficiency in speaking and writing
Computer literacy, as accounting clerks are responsible for keying information into various computers and software programs
Strong people skills – a polite and professional demeanor when working with other companies, as well as consumers and coworkers
The willingness and ability to comply with local, state, and federal financial regulations, as well as the regulations established by the company itself
Accounting
Financial data
invoicing
billing collections
reporting
Data Entry

Responsibilities

Actively manage assigned accounts receivable portfolio to ensure timely collection of outstanding invoices
Monitor aging reports and follow up on overdue balances
Resolve payment delays, billing disputes, and short payments in collaboration with internal teams
Prepare and maintain customer statements and collection notes
Escalate delinquent accounts in accordance with company credit and collections policy
Generate, review, and issue customer invoices in accordance with contractual terms, pricing, and billing schedules
Ensure invoices are accurate, complete, and supported by appropriate documentation (e.g., sales orders, service delivery, usage data)
Manage recurring, milestone-based, and one-time billing
Correct billing errors, issue credit memos, and re-invoice as needed
Partner with Sales and Operations to ensure billing aligns with executed agreements and delivered services
Review transactions to ensure proper classification, timing, and allocation of revenue
Assist with revenue reconciliations between sub-ledgers and the general ledger
Identify and resolve revenue discrepancies or anomalies
Support month-end close activities related to invoicing, AR, and revenue
Maintain accurate records and documentation for audit and internal controls
Prepare AR, collections, and billing reports for management
Identify opportunities to improve billing accuracy, collections efficiency, and revenue processes
Assist with system enhancements, testing, and documentation related to billing and AR workflows
Adhere to internal controls and finance policies