Accounting Associate

Allegheny Millwork & Lumber•Pittsburgh, PA

About The Position

Keep the books and support the accounting team with accurate, hands-on transaction processing. Are you detail-oriented, organized, and looking to build a foundation in accounting? We're seeking an Accounting Associate to handle day-to-day accounting operations, including accounts payable, accounts receivable, cash application, and month-end close support. If you're reliable, comfortable with both software and spreadsheets, and ready to grow your accounting skills in a collaborative team environment, we'd like to hear from you.

Requirements

Bachelor's degree in Accounting, Finance, or related field preferred.
1–4 years of accounting experience (internships included).
Experience with any ERP/accounting software; Spruce experience is a plus.
Working knowledge of Excel (lookups, pivots, IF statements, basic linking).
Strong attention to detail and data accuracy; low tolerance for errors.
Ability to handle high transaction volume and repetitive tasks without losing focus.
Professional communication with vendors, customers, and internal departments.
Reliable, consistent, and punctual; understands the importance of deadlines in accounting.
Positive, team-focused attitude and willingness to learn and grow into higher-level roles.

Responsibilities

Enter and code vendor invoices, customer invoices, credits, and adjustments in Spruce with correct GL, job, and department coding.
Maintain accurate vendor and customer records, including address changes, contact information, and basic terms.
Run and distribute standard daily/weekly reports from Spruce (open orders, aging, unapplied cash, etc.).
Match vendor invoices to purchase orders and receiving documents where applicable.
Prepare AP batches for approval and payment (checks, ACH, credit card).
Monitor AP aging and flag past-due or disputed items to the Staff/Senior Accountant.
Reconcile vendor statements and respond to basic vendor inquiries.
Generate and send customer invoices based on completed work, shipments, or milestones.
Apply customer payments (checks, ACH, card) in Spruce and reconcile to bank deposits.
Help monitor AR aging and send reminder statements or follow-ups as directed.
Coordinate with Sales/Operations on billing questions, credits, and re-bills.
Assist with daily cash posting and basic reconciliations (cash drawer, deposits, credit card batches).
Help investigate small discrepancies and bring issues forward to the Staff or Senior Accountant.
Maintain organized electronic and/or physical files for invoices, payments, and other support.
Support month-end close by completing assigned tasks on the close checklist (cutoff tasks, listings, support pulls).
Assist with special projects and process improvements, including cleanup of legacy data and standardization of coding.