Maine WIC Nutrition Program- Accounting & Administrative Support

State of Maine•Augusta, ME

23h•Onsite

About The Position

The Maine Center for Disease Control and Prevention (CDC) Women, Infants, and Children (WIC) Nutrition Program is seeking an Accounting and Administrative Support - Accounting Associate II to join our team. WIC is a supplemental nutrition program that helps eligible women, infants, and young children by providing nutritious foods, breastfeeding support, and nutrition education. This position provides administrative and accounting support to the Nutrition and Vendor Teams, ensuring that services run smoothly for families and local WIC agencies across Maine.

Requirements

Entry-level to intermediate training, education, and/or experience in office and administrative support functions demonstrating competency in conducting research, compiling data, providing customer assistance, and using independent judgement to make determinations on routine business matters.
All positions in this classification assume the qualifications of: Accounting Associate I.

Nice To Haves

Excellent oral and written communication skills
Ability to gather, synthesize, and summarize a variety of information
The ability to establish and maintain effective working relationships with a diverse group of internal and external partners
Computer skills, including knowledge of Word and Advantage, a plus

Responsibilities

Serve as the first point of contact by covering the WIC front desk, phone, and email.
Process program invoices and initiate vendor payments using the State of Maine Advantage system in coordination with the Department of Administrative and Financial Services (DAFS) Service Center.
Review and reconcile daily program transactions in state information systems.
Order and distribute medical, lactation, outreach, and printing supplies for Local WIC Agencies.
Track staffing records, maintain the longevity list, and process interpreter and translation service invoices.
Provide information and support for Local Agency management reviews.
Source and obtain supplies following the state procurement process.
Support all program areas, including accounting, clinic operations, vendor management, farmer support, and administration.
Manage inventory, update databases, and prepare spreadsheets and reports.
Maintain unit filing and record retention processes.
Arrange accounts for interpreter, medical supply, and breastfeeding supply vendors.
Coordinate the WIC annual education conference.
Perform other duties as assigned.

Benefits

13 paid holidays
3+ weeks of vacation leave annually
12 days of sick leave per year
Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums
Health Insurance Premium Credit
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums
Retirement Plan – The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – up to $40 per month
Health and Dependent Care Flexible Spending Accounts
Public Service Student Loan Forgiveness
Living Resources Program – employee assistance program
Six weeks of fully paid parental leave
Voluntary Deferred Compensation – MaineSaves 457(b) account