Accounting Assistant

McDonell Area Catholic Schools•Chippewa Falls, WI

4h•Onsite

About The Position

The Finance Assistant supports the McDonell Area Catholic Schools (MACS) programs, ensuring adequate and suitable financial resources to complete its activities. This role is responsible for many accounting-related tasks, including serving as the record keeper of system-wide fiscal resources. In cooperation with the Finance Manager and Controller, the Finance Assistant is responsible for keeping the Finance Committee, Central Office, President, and Dean apprised of the fiscal status of the organization.

Requirements

Accounting degree and/or successful prior work experience in bookkeeping and accounting
Familiarity with the principles of non-profit and/or small business financial management
Ability to communicate accurate account information to administration, staff, and stakeholders
Strong computer skills and ability to learn all software programs necessary to the position
Excellent interpersonal and written communication skills
Commitment to the mission and vision of MACS

Responsibilities

Prepares monthly accrual entries in accounting software
Assists Finance Director with financial audits of the school system
Assists in the budgeting process
Maintains the sub ledger for the budget
Processes weekly SCRIP (gift card fundraising) reconciliation into accounting system
Inputs Accounts Payable batch
Assists in coding of expenditures
Processes checks
Works in collaboration with the Finance Director to ensure adherence to policies and procedures regarding signatures on all vouchers and purchase orders
Maintains Booster Club and activity accounts
Handles customer service phone calls from vendors, parents, staff, supervisors, and administrators concerning payments and invoicing
Maintains vendor file, making all address and name changes as necessary; adds and deletes vendors when needed
Produces month-end reports for the Director of Food Service
Prepares year-end closeout
Updates food account software to reflect active accounts
Assists in the preparation of the DPI final financial report
Processes/enters all tuition billing through FACTS
Prepares and records all accounts receivable and invoices, sends out to customers, and inputs into MIP or School Minder
Prepares all parish invoicing, sends out to the parishes monthly, and monitors collection
Responsible for all cash deposits
Assists in calculating tuition assistance rewards/scholarships and prepares tuition assistance (financial aid) contracts with the Finance Department and President
Completes family payment plans and monitors compliance according to policy for tuition
Provides evidence to the President, Principals, and school staff that school fees are being collected to assure compliance
Enters Scrip credits to family accounts as needed
Approves and makes deposits
Assists in the implementation of annual open enrollment of employee benefits
Prepares cash boxes for all sporting events
Issues in-house scholarships in cooperation with the advancement office and maintains process
Performs any other reasonable duties related to the position as assigned by the MACS Finance Manager or Controller