Accounting Assistant (Construction)
About The Position
Our client is a well-established construction company seeking a detail-oriented and highly organized Accounting Assistant to support daily accounting and project administration functions. This is a highly collaborative, hands-on role that works closely with the Assistant Controller and accounting team to ensure accurate financial workflows, billing processes, and project documentation. The position reports to the Accounting Manager and includes structured training and onboarding. The ideal candidate is organized, proactive, and comfortable coordinating with vendors, project managers, and owner representatives. This role is ideal for someone who thrives in a structured environment and enjoys working with detailed documentation, billing processes, and project coordination.
Requirements
- Strong attention to detail and documentation accuracy
- Comfort managing multiple deadlines and tracking logs
- Confidence coordinating across teams and stakeholders
- Ability to work within structured processes
Nice To Haves
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent professional experience)
- Experience in construction, subcontractor accounting, or project-based billing environments highly preferred
- Familiarity with Microsoft Office (Excel, Word, Outlook)
- Experience with Foundation software a plus (not required)
- Strong organizational skills and attention to detail
Responsibilities
- Prepare and submit progress billings (AIA format) using project billing platforms
- Work closely with Project Managers to collect and post customer payments
- Coordinate with general contractors and vendors to ensure timely and accurate billing and payments
- Review project documentation to ensure accurate job setup
- Set up projects within the accounting system
- Maintain logs, change order requests, and owner change order documentation
- Verify licensing and prepare draft pay applications
- Update Sales Journal and project records
- File and track preliminary lien notices and amendments to maintain lein rights
- Request and maintain Certificates of Insurance for each project
- Cross-train in Accounts Payable for coverage as needed
- Vendor setup and W-9 collection
- 1099 tracking and year-end preparation
- Sales tax worksheets and filings
- Job close processes
- Process credit applications for approval and signature
- Reporting updates
- Subcontract documentation support
- Weekly recap activities
Benefits
- Competitive pay based on experience - paid weekly
- Supportive training and collaborative team environment
- Growth opportunity within a well-established construction subcontractor
- Health, dental, and vision insurance
- 401(k)
- Paid vacation
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
