Accounting Assistant

Southern Scripts•Natchitoches, LA

1d•Remote

About The Position

The Accounting Assistant works closely with Accounting Team members under the general supervision of the Accounting Administrator, and is responsible for providing support with Accounts Receivable, Accounts Payable, and vendor documentation and data maintenance. Also provides excellent customer service while maintaining high Company standards in professionalism and strict confidentiality at all times. Assesses office procedures and makes necessary changes in order to improve office functioning. May assume responsibility for training, assigning, and checking work of subordinates. Performs administrative support duties. Serves as a contact person for other employees or the outside public. Communicates with internal and external offices to obtain or share information. Ensures administrative details are completed.

Requirements

Ability to work with peers in a team effort.
Familiar with general Accounts Payable and Accounts Receivable processes.
Strong organizational and time management capabilities.
Excellent written, verbal and interpersonal communication skills.
General knowledge of Microsoft Dynamics.
Ability to quickly learn specialized PBM software application.
Basic knowledge in Microsoft Word and Excel.
Detail oriented, with successful experience in meeting multiple deadlines.
Aptitude for providing excellent customer service.
GED required
Account Receivable processes: 2 years.
Account Payable processes: 2 years.
Microsoft Word and Excel: 2 years.

Nice To Haves

associate or bachelor’s degree preferred

Responsibilities

Assist in the preparation of invoices and verification of accuracy in relation to claims data.
Submit invoices and backup documentation to clients via electronic data interchange.
Send 15-day payment reminders to clients related to late invoice payments.
Save claim remits in .pdf file format at time of invoicing and disburse to pharmacies at time of payment.
Reconcile Accounts Receivable payments with invoices, noting discrepancies and communicating such to Billing Manager.
Perform research related to pharmacy claim, payment and remit questions from clients and vendors.
Maintain and secure records necessary for 1099 compliance.
Maintain and update pharmacy vendor files with changes in tax identification numbers, NPI numbers, and contact information using Help Desk system when necessary.
Deposit payments in bank as needed.
Maintain confidentiality of information and data at all times.
Proactively communicate on a daily basis to ensure issues and workflow priorities remain on target.
Assist with projects as needed and perform other duties as assigned.
Abide by all obligations under HIPAA related to Protected Health Information (PHI).
If a HIPAA violation is discovered, whether individually or by another, you must report the violation to the Compliance Officer and/or Human Resources.
Attend, complete, and demonstrate competency in all required HIPAA Training offered by the company.
Flexibility to understand, appreciate and embrace that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.