Accounting Assistant

North Central Health Care • Wausau, WI

13d • Onsite

About The Position

The Accounting Assistant provides essential support to the Accounting Department by performing a variety of accounting, bookkeeping, and cash-related functions. This role is responsible for processing and recording financial transactions, preparing journal entries, reconciling accounts, invoicing, maintaining financial records, and supporting cash application activities to ensure accurate and timely financial reporting in accordance with organizational policies and internal control standards.

Requirements

• Associate’s degree in Accounting, Finance or a closely related field.
• Two or more years of experience in accounting, bookkeeping, cash applications, or financial administration.
• Knowledge of basic accounting procedures
• Proficient with accounting systems and standard office software

Nice To Haves

• More than 1 year of experience in healthcare or public sector accounting.

Responsibilities

• Prepare, calculate, and enter journal entries related to payroll accruals, contractual allowances, health insurance, allocations, accounts payable cash disbursements, and other financial activities
• Process and reconcile miscellaneous accounts receivable billings, including client rent, contracted services, grants, catered services, county allocations, and other program revenue
• Perform monthly bank reconciliations for assigned accounts
• Research outstanding or uncleared transactions and assist with resolution
• Assist with year-end audit preparation, including confirmations and documentation support
• Research and report unclaimed property to the State of Wisconsin annually
• Receive, receipt, and apply payments in multiple forms (cash, check, credit card, ACH) to client accounts across multiple internal systems
• Process self-pay transactions accurately and timely
• Maintain daily cash logs and spreadsheets to support reconciliation to bank activity
• Prepare and process bank deposits and mobile check deposits
• Assist with client trust and personal fund deposits, disbursements, and reconciliations
• Prepare checks related to client personal funds, outings, refunds, and approved expenditures
• Enter new vendors into the accounting system following internal control review procedures
• Perform secondary review of accounts payable batches prior to final approval
• Assist with accounts payable invoice entry and support activities as assigned
• Obtain statistical data from departments and enter into consolidated tracking reports
• Maintain accurate digital and physical financial records in accordance with retention requirements
• Provide front-office and cashier coverage as needed, including phone support and customer service related to payments
• Sort and process incoming mail related to financial transactions
• Serve as cross-trained backup support to ensure continuity of accounting operations
• Perform other related duties as assigned to support the Accounting Department

Benefits

• PTO
• paid holidays
• health insurance
• dental insurance
• vision insurance
• on-site bistro and cafeteria
• employee assistance program
• newly updated facility
• Wisconsin Retirement System (WRS) participation with 100% employer match on employee contributions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree