Accounting Assistant

Law Society of Alberta•Calgary, AB

48d

About The Position

The Law Society of Alberta (Law Society) regulates the legal profession in the public interest. In alignment with the Law Society’s vision, mission, and strategic plan, the Accounting department provides the Board of Directors (the Benchers), Committees (Audit and Finance and Executive), management and all business units with timely, accurate and meaningful financial information and advice to support effective strategic and operational decision making. The department is responsible for the accounting records of three distinct but related entities: the Law Society, the Alberta Lawyers Indemnity Association (ALIA), and the Canadian Centre for Professional Legal Education (CPLED). When assigned to Accounts Payable, responsibilities will include managing the purchase invoice to payment process, recording the transactions, managing the expense/invoice management system and assisting other team members as required. When assigned to Accounts Receivable, responsibilities include accurate and timely recording of payments received, payments made, and related accounting functions. This role also supports Accountants, Accounting Specialist and the Accounting Coordinator in month-end reporting requirements and provides support to other accounting team members as required. Success in this position requires the ability to operate within a fast-paced environment, excellent attention to detail in addition to effective organizational and communication skills and managing this for all entities.

Requirements

Post-secondary education in accounting.
A minimum of three years of related accounting experience.
Good interpersonal skills.
The ability to meet deadlines.
Accuracy and attention to detail.
The ability to work both independently and as part of the Accounting team.
Strong orientation in customer service, both internal and external.
Experience with Microsoft Excel.
Able and willing to work overtime during peak periods.

Nice To Haves

Knowledge of Microsoft Business Central and Continia is considered an asset.

Responsibilities

Be proactive to ensure timely and accurate handling of payments and/or refunds
Be a supportive team player on the Accounting team and assist with additional accounting functions as required
Work to ensure smooth and efficient processes using accounting software, Business Central and Continia
Provide reports to communicate results or provide information as required
Work to continually improve the existing processes.
Be responsible for the automated workflow process in Continia.
Review submitted invoices for accuracy, coding, and appropriate approvals for input into the accounting system.
Generate regularly recurring vendor payments for three entities.
Generate rush cheques.
Arrange for the review and authorization of payment batches bi-weekly.
Assist with entering receipts during peak periods.
Manage the expense & invoice management system to ensure timely remittance and approval.
Prepare and enter invoices for ancillary services of the Law Society.
Prepare general ledger journal entries as required.
Be able to manage multiple priorities
Record investment transactions for all funds of the Law Society and ALIA (if required).
Process electronic payment receipts for the three entities.
Prepare and enter invoices for ancillary services for the three entities.
Follow up on outstanding accounts receivables including fines and costs related to regulatory matters.
Investigate to ensure payment receipts are applied to the correct customer and entity when the payment source is unclear
Work closely with the Billings Coordinator to ensure customer responses are dealt with in a timely manner
System testing as required for fee billings and system enhancements.
Process refunds due to status change requests and overpayments
Process subsidy payments to LSA student members as required
Prepare general ledger journal entries as required.
Provide coverage and support to the Accounting Coordinator, Accounting Specialist, other Accounting Assistants, and team members.
Assist the Accounting Coordinator and the Accounting Specialist with day-to-day accounting-related matters as required.
Other tasks as assigned.