Accounting Assistant - Part-time

Arkansas Hospice, Inc.•North Little Rock, AR

1d•Onsite

About The Position

The Accounting Assistant is responsible for performing specific duties related to general ledger, payroll, and accounts payable functions.

Requirements

High school diploma or GED.
Minimum of one-year previous experience in general ledger, payroll and accounts payable required.
Experience in a hospital, hospice, or other healthcare setting preferred.
May be required to work flexible hours and occasional overtime.
Knowledge of the hospice concept.
Knowledge of multiple computer software applications.
Ability to communicate effectively both orally and in writing with co-workers and other customers.
Ability to follow basic safety policies and procedures.
Ability to use good judgment and to maintain confidentiality of information.
Ability to work as a team player.
Ability to demonstrate tact, resourcefulness, patience and dedication.
Ability to accept direction and adhere to policies and procedures.
Ability to work in a fast-paced environment.

Nice To Haves

Experience in a hospital, hospice, or other healthcare setting preferred.

Responsibilities

Serve as backup to the Accounts Payable clerk by processing assigned invoices weekly, which includes verifying invoices, entering into the accounting system, and issuing checks. This will also include filing.
Maintain accurate accounts payable records.
Review all invoices for accuracy, appropriate approvals, and account numbers necessary for processing and verify charges are correct.
Work statements for numerous large vendors and also call to request a list of outstanding invoices.
Review expense reports to ensure all required receipts are attached as well as ensuring compliance with the travel policy.
Approve ACH transactions within the bank website for transmission to the vendor.
Serve as backup to payroll and will process assigned branch(es) each payroll cycle which includes collecting and accounting for all bi-weekly employee timesheets, entering time into spreadsheets, verifying time, mileage, and cell phone reimbursement amounts. Maintain workflow to ensure all payroll transactions are processed accurately and timely.
Summarize and import payroll data into payroll processing software.
Ensure employee’s assignments are consistent in ADP, HCHB and the Pay Spreadsheet, as directed by the Human Resources Dept.
Perform periodic and special requested payroll audits.
Maintain accurate payroll records.
Continually look for ways to make the payroll process more efficient.
Work well with all levels of staff (managers for the approval process, staff with pay and/or system issues, collaborate with Human Resources, etc.).
Assist with monthly general ledger journal entries including preparation and data entry for Arkansas Hospice, and all related organizations.
Reconcile assigned general ledger accounts.
Review A/P batches prior to posting to the G/L.
Assist with filing and updating journal entries.
Scan and deposit daily checks received to appropriate bank accounts.
Perform related duties as assigned.
Maintain strict confidentiality at all times.
Utilize and model excellent customer service skills at all times; seek opportunities to assist patients, families and co-workers; demonstrate teamwork and cooperation.
Accept direction and follow instructions from supervisor; seek additional information as needed; work with minimal supervision.
Adhere to all organizational and departmental policies and procedures.
Continually meet organizational standards for attendance and punctuality; notify supervisor in a timely manner when employee will be absent or late for work.
Attend all required meetings and in-services; seek opportunities for additional professional development activities as appropriate.

Benefits

Medical, Dental, and Vision Insurance
Company paid life insurance policy up to $15,000
FSA and FSA Dependent care
Supplemental Insurance such as Short-term disability, Long-Term disability, etc.
401(k) retirement plan with company match
Paid time off (PTO) program to total up to 208 hours a year
Tuition and certification reimbursement for qualified employees
Employee Assistance Program (EAP)
Free parking at all locations.
Mileage reimbursement for company travel.