Accounting Assistant

Harvard University • Cambridge, MA

8d • Hybrid

About The Position

The Accounting Financial Associate serves as a primary point of contact for departments and centers, providing accounting support that promotes the accuracy and compliance of financial records. With a strong foundation in accounting principles and university policies, this role is responsible for processing and reviewing journal entries and ensuring compliance with University policies and procedures, accounting standards, audit requirements, and applicable laws and regulations. Working independently with minimal supervision, the Accounting Financial Associate conducts monthly reviews of default transactions and income and expense object code activity, partnering with unit finance staff to identify and process necessary adjustments. Through these activities, this role helps maintain accurate financial records, supports effective internal controls, and contributes to successful internal and external audits.

Requirements

• At least 3+ years’ related experience
• Associate’s degree in accounting or equivalent experience
• Experience with Excel, standard office tools and database software required.
• Strong proficiency in accounting software such as Oracle Financials
• Advanced knowledge of financial concepts including debits & credits, journal entries, account reconciliation, and general ledger accounting.
• Proven experience with corporate accounting practices including GAAP; experience in governmental or non-profit accounting is a plus.
• Ability to work independently with minimal supervision
• Ability to handle complex and confidential information with discretion
• Strong attention to detail and willingness to learn financial policies and procedures
• Strong organizational and time management skills
• Customer service orientation and clear communication
• Willingness to learn and take direction
• Ability to manage multiple tasks with guidance

Nice To Haves

• experience in governmental or non-profit accounting is a plus.

Responsibilities

• Independently perform complex accounting activities including translating business needs from local departments to journal entries
• Provide technical advice and problem resolution for a department on varied accounting issues
• Prepare and analyze journal entries, general ledger reconciliations, and account analysis to ensure accuracy of financial data
• Recognize long term implications of entry and work with accounting group to make database updates to eliminate need going forward
• Assist with month-end and year-end closing procedures in accordance with GAAP standards.
• Perform data entry tasks with high accuracy; handle journal entry processes efficiently.
• Collaborate with internal teams on financial audits, internal controls, and process improvements to enhance operational efficiency.
• Ensure financial compliance with University policies and procedures, audit and accounting disclosure requirements, and applicable legal rules and regulations.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree