Accounting Assistant, School of Social Work

University of Illinois Urbana-Champaign•Urbana, IL

2d•Onsite

About The Position

To perform financial services for the School of Social Work under the direction of the Business Services Manager. This is a 100% full-time Civil Service 3851 - Accounting Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the search posting closes. This position will be expected to work at the University of Illinois Urbana-Champaign campus on a full-time basis per the University’s Workplace Flexibility policy.

Requirements

High school diploma or equivalent.
Any one or combination totaling one (1) year (12 months) from the categories below: Course work in accounting, as measured by the following conversion table or its proportional equivalent: 6 semester hours equals one (1) year (12 months) Course work in any discipline as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Work experience in bookkeeping, office support, or closely related experience.
Ability to use Microsoft Word, Excel, Outlook, and Adobe.
Ability to meet deadlines.
Ability to prioritize, and handle confidential information.
Good communication skills.
Knowledge of University policies and procedures related to travel, purchasing, and cash handling.

Responsibilities

Make purchases for the unit using PCard, TCard, iBuy, and Banner (purchase orders) upon request from faculty and staff.
Process Emburse reimbursement requests from faculty and staff.
Review and approve purchases other staff members have made using PCard, TCard, iBuy, and Banner.
Approve Emburse reimbursements from faculty and staff.
Document obligations on tracking spreadsheets.
Provide training to faculty and staff as needed, such as in Emburse, TCards, PCards, and cash advances.
Manage cash sales and unit deposits under the policies and procedures required by campus, and creating and retaining the required receipts and documentation. This will include human subjects payments advances for faculty.
Act as a primary contact for faculty and staff, providing guidance on policies and procedures related to expense systems and processes, including Emburse, TCards, PCards, and cash advances.
Communicate with customers via email, phone, and in-person, directing them to the appropriate resources personnel.
Provide backup support to other Expense Team members during absences and high-volume periods to ensure balanced workload.
Prepare and distribute monthly financial reports, reconcile expenditures, and make corrections.
Reconcile expenditures monthly, assuring proper use of funds, allowability of expense, correct use of account codes, and availability of funds.
Address outstanding obligations, discrepancies, and other issues.
Process or request processing of journal vouchers, budget transfers, and labor redistributions as identified by fund manager or self.
Assist in year-end requirements and processing.
Perform other related duties as assigned.