Accounting Assistant

Shepley Bulfinch•Houston, TX

8d•Hybrid

About The Position

Shepley Bulfinch is seeking an Accounting Assistant to join their Accounting team. This entry-level position, while listed as being located in Houston, TX, can be performed remotely or as a hybrid role in one of their five studio locations (Boston, Durham, Hartford, Houston, or Phoenix). The role involves supporting a full range of administrative Accounting functions, including managing Accounts Payable processes (processing vendor invoices, reconciling vendor statements, ensuring accurate coding), and Accounts Receivable tasks (monitoring aging reports, managing collections). The assistant will attend monthly invoicing meetings, prepare and submit project invoices with documentation, and ensure contract compliance. Additional responsibilities include assisting in tracking negotiated contracts and proposals, maintaining organized contract files, preparing and tracking change orders, and reviewing weekly expense reports.

Requirements

Bachelor's degree in Accounting or related field
High attention to detail for handling complex, time-sensitive documentation
Proficient in a wide range of desktop software with emphasis on Word, Excel, and Power Point
Excellent verbal and written communication skills for interfacing with clients and consultants
Comfortable asking questions or contributing opinions
Interest in establishing effective routines
Ability to collaborate with a diverse group of people
Understanding of the importance of discretion and protecting individuals’ personal information
Ability to thrive working both independently and collaboratively with guidance and support
Comfortable adapting to regularly shifting needs and priorities

Nice To Haves

1-3 years of Accounting support experience is preferred
Experience with Deltek Vision or Vantagepoint a plus

Responsibilities

Manage Accounts Payable processes, including processing vendor invoices, reconciling vendor statements, and ensuring accurate coding to specific projects.
Perform Accounts Receivable tasks such as monitoring aging reports and managing collections for timely payment.
Attend monthly invoicing meetings with managers and leadership.
Prepare and submit project invoices to clients with appropriate documentation.
Ensure compliance with contract terms and conditions.
Assist in tracking negotiated contracts and proposals with clients and consultants.
Maintain organized files for all contracts, amendments, and purchase orders.
Prepare and track change orders and amendments to contracts.
Review weekly expense reports and post them for team discussion.