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HAYWARD AREA RECREATION & PARK DISTRICT•Hayward, CA

1d•$24 - $32•Onsite

About The Position

Under general supervision, performs clerical accounting work; maintains a variety of statistical records and prepares related reports; and performs related work as required. Work involves responsibility for performing varied and complex assignments that require an understanding of bookkeeping and governmental accounting methods and procedures. Accounting Assistants are responsible for a major transaction area of the Finance Division or for the maintenance of a subsidiary accounting system of a department or division. Work is performed with considerable independence within the framework of regulations, policies, and procedures governing the recording and reporting of financial transactions.

Requirements

Ability to operate a computer, calculator, adding machine, check protector, and copy machine
Ability to operate standard office and accounting related equipment to enter, retrieve, and maintain financial information and files
Ability to communicate effectively in English both orally and in writing
Ability to establish and maintain effective working relationships with others
Ability to learn, understand, and apply municipal finance systems, processes, and their interrelationships
Ability to learn municipal bookkeeping, purchasing, tax, and related systems and procedures
Ability to interpret and apply applicable State and Federal payroll regulations, and District rules and regulations
Ability to plan and carry out duties independently
Ability to maintain and prepare accurate records and reports
Ability to effectively utilize computer applications and technology related to the work
Knowledge of principles and practices of payroll preparation and management
Knowledge of automated accounting systems and their use in the assigned accounting function
Knowledge of basic accounting principles and practices
Knowledge of data processing requirements associated with automated payroll systems
Considerable knowledge of accounting practices
Graduation from high school is required supplemented by coursework in bookkeeping and/or accounting, and a minimum of two years of experience in clerical accounting and/or bookkeeping work; or any equivalent combination of education and experience that provides the knowledge, skills, and abilities listed below
Must be at least 18 years of age
Must pass a fingerprint and/or background clearance prior to employment
Verification of ID and ability work in the USA

Nice To Haves

Bi-lingual desirable

Responsibilities

Verifies claims, warrants, deposit slips, computer source documents, and other records for arithmetical accuracy, consistency, and budget classifications, requiring application of established coding and record keeping practices.
May be required to prepare journal entry corrections
Audits invoices and extensions, adds encumbrances, computes discounts and holdbacks, and verifies invoices
Assembles, sorts, tabulates, codes, and files fiscal and statistical data; makes arithmetical calculations and verifies totals and extensions; performs computer data entry or maintains manual records to post, adjust, and balance accounts; allocates funds to correct accounts according to established procedure; balances and reconciles accounts
Collects and accounts for money; issues vouchers and receipts; maintains petty cash, operates a cash register, and prepares deposits as assigned
May confer with vendors, contractors, and/or the general public relative to issuing warrants, invoice-related questions, and tax ordinances; reviews applications and computes fees; follows up with appropriate applications and records changes
Prepares and otherwise processes various bills and invoices; prepares entries, tabulations, standard forms, and routine documents according to specific instructions; maintains related files; operates data terminals, calculators, and other standard office equipment as required
Responds to inquiries in person or by phone, providing explanation of established procedures and work unit policies; issues routine correspondence to vendors, businesses, or the public, according to established procedure, including routine collection correspondence
As required, contacts financial institutions, vendors, businesses, the public, or other agencies to verify or obtain routine information regarding City financial activity
Assists others involved in related activities