Accounting Assistant (Part-time)

Chicago Cubs•Chicago, IL

21h•Onsite

About The Position

This position will perform many miscellaneous administrative and monthly close tasks to assist the 5 accounting managers and the controller. The role may also be tasked with performing some basic accounting, payroll and/or payables tasks to further support all areas within the accounting department. This position is based at the Chicago Cubs Front Office, and the hours may fluctuate based on need, but are expected to average approximately 20 hours per week.

Requirements

Associates or bachelor’s degree (or pursuing one currently) in accounting or business administration, or equivalent work experience
Demonstrated motivation and drive, proactively seeks to add value to the team
Demonstrated organizational skills and attention to detail
Demonstrated relationship building and communication skills, including the ability to work as part of a team
Demonstrated ability to handle multiple tasks and adapt to changing priorities
Proficiency with the Microsoft Office suite of products

Nice To Haves

Previous experience working in an accounting department
Public accounting internship / full time experience

Responsibilities

Download specific entity’s utility bills every month, and submit the invoices and corresponding summary backup in the payables system
Payroll data entry for meal money on a bi-weekly basis during the season
Assist with the filing, paying and submitting (to the payables system) of various non-income taxes on a monthly basis
Manage the monthly close tracking software, prepare the reporting software, roll forward to close calendar and schedule close meetings
Mine expense data for the company’s gift analysis in support of its annual income tax return
File payment detail, prepare remittances, scan and file vendor forms
Review bank statements for an international entity to support specified tax filings
Prepare submissions in the payables system for the Cubs Charities 50/50 raffle
Prepare bank activity and shipping expense files for certain entities and departments
Call various government agencies to follow up on notices received
Perform monthly control testing for non-income taxes (i.e. use tax / lease tax)
Perform quarterly expense report internal audit testing
Reconcile deposits for certain entities
Perform certain entities’ account reconciliations and analyze account changes on a monthly basis
Record specific entities’ revenue & expense transactions monthly in general ledger and payables system
Record monthly spend (invoice/pcard/expense) accruals